Workflow changes

[Former Member]

Hi!

I have never worked with workflow and I have to do some changes to the workflow WS 21000095, which it is still not used in our current system.

I don't want to modify the standard workflow because if I do something wrong during my changes, then I should reactivate the old version (delivered by SAP). What should I do? Should I save (SWDD -> Workflow -> Save as) the workflow with a new name or generate a new version (SWDD -> Workflow -> Generate version)? I don't really know which are the differences between both options.

The Workflow hast be executed for payment request created from a customer transaction. The approval has to be done by 5 users when the payment is between 350000 and 800000 GBP and by the director of the department when the payment is over 800000 GBP. Does anybody know where I can add this conditions to the workflow?

Cheers and thanks in advance
Mar

[Former Member · Accepted solution]

Hi!

Thanks for your answer, but how can be implemented the approval process? I mean, the

approval has to be done by 5 users when the payment is between 350000 and 800000 GBP and by the director of the department when the payment is over 800000 GBP.

Thanks in advance

Mar

[anjan_paul · Accepted solution]

Hi,

I think best way is you made custome workflow. Put fork  step with 6 branch. do necessary condition . At the end use TS21000223 for approved. Take design help from WS 21000095. And design your custom workflow

[keohanster · Accepted solution]

Hi Mar,

Yes, you will need to create a custom workflow, based on your SAP standard one.  I think you need to identify who the approvers are, and how you will find them.  Are they in the Org structure?  Then you should decide if these approvals need to happen concurrently or consecutively? 

These decisions will greatly influence your workflow development.

If it were me, and the approvers exist in the Org structure, then I would develop a 'Rule' (using transaction PFAC) which I would use to find the correct approvers (assuming different ones for different organizational units?) and the department director.

Perhaps this document will help you there...

http://scn.sap.com/docs/DOC-10300

Keep on plugging!

Sue

[Former Member]

Hi,

1st create a custom workflow for that:-

Goto PFTC t code and 21000095 in task. then click on Copy, u will get the custom task.

goto SWDD t code and put the task with WS and create activity and send mail based on your condition write the code in activity.

Regards,

Deepak Singh

[anjan_paul]

Hi,

goto pftc , then put WS  in task type and put  21000095 in task. Then click on copy.

And for design you need to design a custom workflow as it is called from custom transaction. If you new to workflow. then consult with workflow consultant.