Purchaing Info Records

[Former Member]

Hello Friends

I have created a purchase order for one new material on one vendor for a plant say material code ABC, vendor code PQR for plant XYZ. Prior to purchase order creation, I have not created any purchase info record. The info record created automatically. When I am displaying the purchase info records by using the transaction ME13, in Purchase Organization Data1, the "Valid to" date as showing as 31.12.9999. Where as in purchase order the validity end date has given 31.12.2012 only.

Could you please explain in purchase info record why it is showing 31.12.9999 from where system is bringing this date?

Best Regards

Vijayakumar TVN

[Former Member · Accepted solution]

Hi,

This is standard functionality where the system creates a Purchase Info Record from the Purchase Order when the Info Update indicator is set in the Material Data Tab.

Now these all happens:

• When created directly from PO, the system creates the Info record but if you check the Price in the PIR it will be empty. So the price is fetched from the last PO which was created for this Material and Vendor combination. Hence the infinite validity period (even while maintaining manually system suggests the end date as 31.12.9999, you can change according to your required period).
• The system stores all other conditions like Tax Code, Planned Delivery Time in the PIR

So each time you create a PO, these details will be fetched from the PIR and the price if not maintained manually in ME12 will be fetched from the last PO.

/Manoj

[Former Member · Accepted solution]

Hello Manoj

Thanks for your immediate feedback and this is helpful answer

Could you please clarify the following points?

1) In PO, if I have not selected Info Update indicator in Material Data Tab, what is the status?

2) As you said Price in PIR is empty, In PO already price is available but why price is not appearing?

3) The validity period is 31.12.9999 but in by using ME12 transaction the field is in display mode only

Best Regards

Vijayakumar TVN

[Former Member · Accepted solution]

Hi,

1. If Info Update Indicator is not set in the PO, then the system will not create a Purchase Info Record this material.

2. That is the functionality of the PIR, only from Quotation/Outline Agreements it is defined to copy the prices into the PIR. From PO it is not copied into the PIR. The main reason for this is, in SAP for Purchasing Conditions, the PO is only document which is Time Independent all other documents like PIR, Quotation, Outline Agreements are all Time Dependent. Since there are no time dependent conditions in the PO, the system works this way.

3. Yes, again its a standard functionality. You can change the time period by choosing the Conditions tab in the PIR.

/Manoj

[Former Member · Accepted solution]

Hello Manoj

Thanks for your information. I am clear after your clear explanation

Best Regards

Vijayakumar TVM

[JL23]

the validity to date in the PO is about the validity of the frame work PO.

the validity in the info record is about price condition

the date 31.12.9999 is taken from customizing of condition type.

[Former Member]

Hello Mr. Jürgen

Thanks for information

Could you please explain the following points

Could you please clarify the following points?

1) In PO, if I have not selected Info Update indicator in Material Data Tab, what is the status?

2) As you said Price in PIR is empty, In PO already price is available but why price is not appearing?

3) The validity period is 31.12.9999 but in by using ME12 transaction the field is in display mode only

4) the date 31.12.9999 is taken from customizing of condition type - Can you please explain what is the purpose of giving condition type. Here in Inforecord, price is the main factor.

Best Regards

Vijayakumar TVN

[pravin_kadam5]

hi,

Have you seen help text...

Price Valid Until

Date until which the price shown in the info record is valid.

Dependencies

If there is no price that is valid on the current date, the last-valid price is displayed and the date field contains the day before the start of the next validity period (this may be 12.31.9999 if there is no further validity date). If all validity periods lie beyond the current date, the price of the next period is displayed. The date field then contains the end date of this period

Regards,

PK.

[former_member187965]

Hi Vijayakumar,

This is standard system behavior.

If purchasing info record is created automatically then system sets the 'valid to' date as 31.12.9999. Later you can change this date as per the requirement. The valid to date from info record doesn't depends upon the PO validity end date because info record 'valid to' date is for the condition type. If info record is created manually then during creation you can set the 'valid to' date as required.

[Former Member]

Hello shailesh kurdukar

Thanks for your immediate feedback and this is helpful answer

Could you please clarify the following points?

1) In PO, if I have not selected Info Update indicator in Material Data Tab, what is the status?

2) As you said Price in PIR is empty, In PO already price is available but why price is not appearing?

3) The validity period is 31.12.9999 but in by using ME12 transaction the field is in display mode only

Best Regards

Vijayakumar TVN

[former_member187965]

Hi Vijaykumar,

1) System will not create info record in the background, when PO is created for new, vendor and material combination. You can check this in your test system.

2) This is standard behavior of system. In this case, system copies price from last PO for the material and vendor combination.

3) Click on the 'Conditions' tab, then you will find the 'Valid to' field in the editable mode.

[Former Member]

Hello shailesh kurdukar

Thanks for your excellent inputs.

Best Regards

Vijayakumar TVN