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After approval manager should be able to change Sales order / Purchase order

hello all,

Once the sales order or purchase order get approved , no one can edit that. But in my client's case, manager should be able to change the Purchase order / sales order after approval or at the time of approval ,

can anyone give me solution for it.????

Is it possible to edit the sales order or purchase order once it get approved??

Thanks and regards,


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2 Answers

  • Best Answer
    Posted on Jul 31, 2012 at 11:11 AM

    Hi Punam,

    A document’s approval process begins when an employee (who is the originator of the document) adds the document as a draft in SAP Business One. A request for approval is sent via an internal message to the manager or senior member (authorizer) required to approve the document (according to the definitions in SAP Business One).

    These internal messages support the approval process, by informing originators and authorizers about document status and any changes. A document's approval process ends when the originator receives final approval and adds the document as a regular document.

    Any authorizer can't modify the draft document waiting for approval. But the approver can add the draft document as a regular document on behalf of the originator. Senior Manager may modify the document in the approval process but not after approval.

    You can check more details in

    Thank you,



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  • Posted on Jul 31, 2012 at 11:10 AM

    HI Punam Gandi

    Approval Stages - Setup Window


    Use this window to define which users may approve specific transactions and how many approvers are required in each case. The approval stages can be assigned to one or more approval procedures.

    1. To access this window from the SAP Business One Main Menu, choose Administration ® Approval Procedures ® Approval Stages.

    Approval Stages – Setup Window



    Stage Name

    Enter a name for the stage.

    Define a name that is not too specific so as to allow its use for multiple approval procedures. The stage name must be unique; since two stages may not have the same name in the system.

    1. No. of Approvals Required

    Define how many of listed users have to grant approval in this stage.

    If, for example, two users are listed who can approve a transaction but the value 1 is entered, then either of the users can approve the transaction. In contrast, if 2 is entered, then both users have to approve the transaction. The document would remain in draft mode until all approvals have been granted.

    User, Department

    Enter the user(s) who can grant approval for this stage.

    When you select a user, SAP Business One automatically adds the appropriate department information. Alternatively, select a department and the list of users in that department is displayed.

    You can define No of Approvals required so that your senior manager can edit and approve,

    Check this



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