Billing Relevancy ,Down Payment Request (Optional), Doc Status not updating.

[former_member232834]

Dear Gurus,

I have been stuck on this issue for many days. The problem is that I have Contract Scenario. This is the Business Process:

1) Inquiry

2) Quotation

3) QT Contract (Down Payment bill Plan but is optional for client) Contract doc- FAZ Down Payment (optional)

4) Release Order

5) Migo (this is an MTO scenario with PP not implemented) assigning MIGO to specific Sales Order Numbers and assigning external batch number)

6) Go back to Release Order to confirm the schedule Line

7) Create Delivery assign batch split do PGI

😎 Create Billing Document with ref to Delivery

All Document status "Complete" except for Contract. I found out why the reason is because I have a billing Plan and billing Relevancy I inside contract and is order related billing. The system thinks that this contract has not been billed in case of Down Payment is necessary or not.

Client has this option in the Contract for when they would need a down payment they can process the FAZ. Problem is that if we do all this and clear the accounting documents still the Status of the contract does not get "Completed."

If I remove the billing relevancy I, from configuration the Contract gets "Completed"

I need system to either update the Contract status to "complete" if Down Payment has been made and cleared.

In case Down Payment is not necessary the Document status should be "being processed" until Final Invoice is made and then cleared. "Complete"

Has anyone ever face this weird scenario?

I'm guessing Abap guys need to develop an interesting User Exit for me. What do you guys think?

[jpfriends079 · Accepted solution]

Based on my understanding, I would suggest you to have 2 different item categories of the material.

Say,

Item Cat	Desc.	Billing Relevance
TAO	Milestone billing	I - Order-relevant billing - billing plan
TAN	Standard Item	A - Delivery-related billing document

Where, your I Cat determination will be:

Sales Order	Item Cat Group	Item category	Manual item cat
Contract Sales Doc	NORM	TAN	TAO

If in case, your user is want to raise a Billing plan instruct them to manually change the item cat in the desired sales doc.

[former_member232834 · Accepted solution]

I have thought of 2 item categories but this will not fix one of my problems.

In standard system if we choose to use or take Down Payment from a Customer we assign billing Plan and do the billing Document FAZ etc even clear it. Then Create Release Order, Delivery, then Invoice and clear this invoice the status of my contract for some odd reason still says "Being Processed".

Contract - Down Payment(optional)  Billing Relev. I, assign down payment Billing Plan. (Order-related Billing)

If we chose not to do Down Payment we simply dont assign Billing Plan.

Contract-Release Order-Delivery-Invoice this is Delivery Related Invoice.

The Contract should update if the FAZ document has been cleared. And the invoice Cleared. In either case if Contract item category KMN has completion rule "C" Shouldn't this document status be completed if I create a sub-sequent document with full quantity reference. Or else whats the point of using completion rule when it doesn't work.

I have solved this issue please find the answer here: http://scn.sap.com/thread/3209413