Supplier Registration (ROS) - Transfer supplier data from SRM 7 to ECC

[Former Member]

Hi,

We are going to implement Supplier Registration (ROS) with SRM 7.01 ECS.

I did not have the change to test it so far, but i checked the possibilities summarized in the below link:

http://help.sap.com/saphelp_srm702/helpdata/EN/45/efc057348a3112e10000000a1553f7/frameset.htm

On it the following information is reported: "Supplier master records are created in the SRM Server system...

The supplier data is transferred to the Business Partner Change Monitor (SAP SRM) and can be transferred from there to the SAP ERP system".

According to it, we would like to use this flow: 1) Accepted suppliers are transfrerred from SUS to SRM to use them as bidders. 2) Bidders awarded during the RFx process are converted to suppliers and transferred from SRM to ECC where their financial data will be completed.

My question are:

Could somebody who tested/implemented it confirm that converting the SRM bidder to supplier and transfer the supplier data from SRM to ECC is it possible?

Do you reccomend this option or would be better to transfer the supplier from SUS to ECC and than replicate it into SRM?

Thanks in advance.

BR,

Valentino

[Former Member · Accepted solution]

Hello,

We implemented the following for ROS in one of our projects:

Version: SRM 70 EHP1, Bid Submission outside firewall.

SUS/ROS on same system outside firewall.

Extended Classic scenario for PO and follow-on docs.

EBP-SUS scenario for Supplier collaboration.

1.  Supplier registers in SUS (Supplier system) as a Potential Supplier.

2.  Purchaser logs into Pre-Select Supplier. Approves the potential Supplier.

3.  Supplier replicated to ECC via XI thru XML/Idoc(CREMAS)

4.  Buyer updates Vendor in ECC with other info like Bank etc in ECC.

5. Vendor Replicated to SRM through BBP_VENDOR_SYNC/BBPGETVD/BBPUPDVD

6. Vendor updated as a Portal Supplier in SRM and other follow-on doc attributes.

7. Vendor replicated to SUS via XI.

This ensures the vendor master is in sync in all the systems involved.

Regards,

Sushil.

[Former Member · Accepted solution]

Thanks Sushil,

As far as I see we have a similar process.

In your case, before a bidder is awarded in the bid invitation to be a supplier, do you create it manually as a bidder in SRM once approved the supplier qualification in SUS?

Futhermore, are you aware wether the flow I described is feasible? (convert the bidder once awarded in the bid to supplier in SRM and than transfer it to ECC). I would need to confirm it.

Thanks in advance,

Valentino

[Former Member · Accepted solution]

Hello,

Are you planning to use Bidding outside Firewall?

If you plan to use Supplier registration and Bidding process following can be done:

1.  Supplier Registers in SUS/ROS.

2.  Buyer approves Supplier in Pre-Select

3.  You can create a Bidder master record in SRM via Maintain Business Partners. You can use the webservice (OPI) between SRM and SUS to transfer the info of the registered supplier into Bidder master.

4. You can also use the OPI link to add the bidder directly in RFX in SRM.

5. Once the Bid from the bidder is awarded you get an option at partner level to convert the Bidder to Supplier in SRM.

This supplier master from SRM can not be replicated to ERP. There is no standard interface for that.

You may have to develop a custom interface for this for creation of CREMAS Idoc in ECC.

However from SUS you can create the supplier in ECC using from Supplier Pre-selection.

Rgds,

Sushil.

[Former Member · Accepted solution]

Hi Sushil,

Thanks for your reply.

I'm planning bidding outside firewall, correct.

After the bidder is awarded, I'm considering follow the steps mentioned in your first mail.

One more question. If the already approved and existing suppliers will self maintain their data in SUS, these changes once approved will be sent to ECC and than from ECC to SRM? To do it, will the supplier preselection (used priorly to transfer the approved suppliers to ECC), be used again to transfer these changes?

Thanks,

Valentino

[Former Member · Accepted solution]

Hi Sushil,

Regrading the point 7 in your first answer:

"7. Vendor replicated to SUS via XI".

Will it be replicated to SUS from SRM or ECC?

Thanks for clarify.

Best Regards,

Valentino

[Former Member · Accepted solution]

Hello Valentino,

We did it from SRM as we were using EBP-SUS scenario.

Also for future changes to registered supplier data in ROS/SUS system, you can use the BP Change monitor to transfer any changes the supplier makes to his own data.

Regards,

Sushil.

[Former Member · Accepted solution]

Hi Sushil,

With MM/SUS and Bidding Outside the firewall, we are fine with the below flow you described:

1.  Supplier Registers in SUS/ROS.

2.  Buyer approves Supplier in Pre-Select screen.

3.  You can create a Bidder master record in SRM via webservice (OPI) between SUS and SRM to transfer the info of the registered supplier into Bidder master.

5. Once the Bid from the bidder is awarded you convert the Bidder to Supplier in SRM.

6. From SUS you can create the supplier in ECC transferring it to theSupplier Pre-selection.

My only concern is about th link between the Bidder created in SRM, the Supplier approved in SUS and the Supplier creted in ECC from SUS.

Following the above flow, will all the 3 business partners linked? How the link between them is ensured, with any manual action? Can you please clarify how the VENMAP works?

Thanks!!

Valentino

[Former Member · Accepted solution]

Hello Valentino,

Our scenario was bit different. We followed ROS->MM->SRM cycle and we used same numbers in MM & SRM.

From what I understand, you want to use SUS only for Registration and you will be in ECS scenario.

Regarding point 6, you can try to transfer the supplier from SRM into MM itself. This will avoid any number mapping issues.

Please check note: Note 1711872 - SRM Supplier update to ECC/MM is not working

VENMAP table will be handled by standard and no manual action is required.

[Former Member · Accepted solution]

Hi Sushil,

We have implemented vendor data from ROS -> ECC as the steps mentioned

1.  Supplier registers in SUS (Supplier system) as a Potential Supplier.

2.  Purchaser logs into Pre-Select Supplier. Approves the potential Supplier.

3.  Supplier replicated to ECC via XI thru XML/Idoc(CREMAS)

4.  Buyer updates Vendor in ECC with other info like Bank etc in ECC.

5. Vendor Replicated to SRM through BBP_VENDOR_SYNC/BBPGETVD/BBPUPDVD

My questions are as follows.

1. We using CREMAS.CREMAS05 to posts the Vendor detail .How do you post the Contact person details mentioned in the Pre - Select Supplier.
2. I have exposed a Webservice from PI to be consumed in Potential Supplier when the purchaser approves. Is this way appropriate ? Please suggest how have you configured the service in PI if you havent used it as Web Service.

[venkatesh_padarti]

Hi Valentino,

We have same requirement, could you please let me know, how the linking of business partner has happened is there any manual activity is required or any enhancement is done for the same.

Please let me know.

Regards

Venkatesh P

[Former Member]

Hello SRM Colleagues,

We are in SRM 7.02 classic scenario with ECC 6 ehp 6.

I'am about to implement the scenario SUS/ROS with ERP and RFX submission outside of firewall.

Doing this I'am facing some issues while I'am pulling the potential supplier from ROS client to EBP using external web services directly while creating the RFX.

1. In that case a bidder is created with a contact person in the EBP client and email notifications are triggered with access data. This actually we don't wont, as the bidder should access the SUS/ROS client, as we are in RFX outside firewall scenario.

2. The bidder created in EBP does not automatically get replicated to SUS/ROS client so after sending the RFX to the external bidding system the replication fails in the inbound proxy, as the partner (bidder) is not existing there.

3. While a potential supplier, which is already existing in EBP as a bidder pulled from ROS is replicated to ERP, completed by accounting clerk and replicated to EBP we face a issue while creating shopping carts using this supplier. When I search for a supplier I see it in the list, but when I select assign supplier I get a blocking message that the partner Nr. XYZ was not found. The supplier is visible under business partners and has the same BP Nr. as the bidder.

All your help would be much appreciated here.

Thanks a lot in advance,

Michal

[Former Member]

I would recommend you to transfer the SRM vendor to SUS. It creates a business partner in SUS.

In SUS preselect (Accept) the vendor and transfer to ECC.

From ECC again replicate to SRM and SUS for VENMAP table mapping.

With Regards,

Malay