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Tools in storage location

Dear Gurus,

Please let me know how tools(drilling machine, hammers, spanners etc) are maintained in SAP.

Right now client is procuring tools as consumables having no material master of tools.

How can we have proper process in SAP so that we can have track of tool at all stages(e.g if issued to cost center then after use can be issued to other cost center)

Please guide



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  • Best Answer
    Posted on Jun 28, 2012 at 04:11 AM

    Hi Vikrant,

    If you want tracking in SAP then you have to create material master record.

    If the materials are hammers, spanners which are either consumables or spare parts then you can use standard material types like HIBE (For Consumables) and ERSA (For Spare Parts).

    If these materials belongs to RG23C (Capital) then maintain "Excise Material Type" as "C - Consumables" or "T - Tools" in J1ID for material and chapter ID combination so that during GR system will automatically posts the excise entries to the respective excise registers.

    In case of Assets, For Ex. Drilling Machine or Machines, in the Purchase Order for Asset we have to use account assignment category as "A" and specify the "Asset Code". In this PO the material code is used as "Non-valuated" for tracking as all the value is posted to the "Asset Code" and not to the material. So for the assets you can create material master with UNBW material type or for better identification you can copy material type UNBW and create a new material type as ZCAP.

    For asset materials, maintain excise material type as "A - Assets" in J1ID for material and chapter ID combination. So that during GR, system will post the excise entries to the RG23C excise register and user don't have to select manually the applicable excise register type.

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    • Hi Vikrant,

      It is logical that without creating material code's you will not have tracking in system.

      As you said you want tracking for tools at all stages and when issued to cost center then i think material code creation is the only option.

      If you go with material code's then there will be a good reporting also. As then you can use the standard report MB51, MB52 for material document tracking and stock monitoring.

  • Posted on Jun 27, 2012 at 10:56 PM

    Hi Vikrant,

    You can maintain the tools as materials with serialization proceure.With this you can have a tracking on the issue and return of tools to various cost centers.Serial numbers will help in uniquely identify each individual tool.

    In OIS2,you need to create a profile and after creating and saving, In the same screen go for sarialising procedure at the left.

    In that you can define whether you can have the serial numbers as optional,mandatory etc..

    If you want to maintain serial numbers for some 10 materials (If it is a tool) in your plant and for some 20 materials if you dont want to maintain serial numbers, In work scheduling view of MM01, Fill serial no for the 10 materials and for the other 20 ,leave it blank.

    For more details on serialization rocedure you can refer the link



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