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paying Travel Expenses through AP ?

Former Member
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Hi Guys,            

              Right now we are paying travel expenses through payroll, entering data directly in PA30.

We are considering paying through AP.

Could you please advise me how this can be done.

Thanks

Sam

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Answers (1)

Answers (1)

Former Member
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Hi,

For paying travel expenses through AP you may follow below steps on a high level;

1. FI-TV (Travel management) integration.

2. Create the employees as vendors in FI

3. Create Travel Expense report (PR05);

4. Settlement of trip (PREC)

5. Transfer trip docs to FI (PRFI)

6. Posting to FI/CO (PRRW)

Let me know if you need more information.

Regards,

Aman

Former Member
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Thanks mate.. We are using SAP HR only not Travel management yet. we plan generate Vendors for Employees using PRAA and posting the invoice

using a BAPI (For FB60).

as of now we enter the travel expenses in HR using PA30 and differentiate expenses

by Wage Type. If I post as an Invoice, how do I differentiate diff. expenses type ?

I find something from help.sap.com says "assigning wage type to symbolic account and conversion of symbolic account to expense account..!" - Not sure is this still required after following the steps you provided..!

Thanks

Sam

Former Member
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Creating Personnel numbers as vendors in FI is the final step, but before this you need to integrate FI with Travel management, where you can assign wage types to symbolic accounts and so on.

Once you do this, you need to create a trip in PR05 by selecting the extense types like for example, travel lunch, dinner, flight charges, room rent etc., there are standard expense types available in the system. Please check the documentation in img.

Regards,

Amanullah

Former Member
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Hi Mate.. Thanks for the reply.

We are using only HR module.. not Travel Management. In that case can it be done using wage type and symbolic accounts assignments alone.

If we make expenses entries in HR for wage types, is that possible to pay it through AP..?!

Thanks

Sam