Deductions for Accomodations

[Former Member]

Good morning,

We have a requirement to use the Deductions for Accomodations. The problem I am having is that we need the Forenight to not be greyed out on the first day of the trip.  Can someone please guide me as to where I need to go, to make the first day keyable?

Thanks

[Former Member · Accepted solution]

Good Morning,

If a employees travels from Monday to Friday, then there will be Maximum five days per day allowance and Maximum four nights allowance. So deductions are also showing on same reason.

The reason why it is four night allowance or deduction, system calculates accommodation allowance after 00:00 so it would be next travel date and day (i.e. 02,08,2011 Tuesday). So system will always greyed out this deduction.

Regards,

Muhammad Umer

[Former Member · Accepted solution]

Hi Muhammad,

Thank you for your reply.  I understand why the system greys that field out, but we have a requirement to have it not greyed out.  Do you know if this is at all possible?

Thanks,

Karen

[Former Member · Accepted solution]

Just wondering if anybody else has a suggestion on how to remove the grayed out field for the first day?

Here is our issue:

We use the automatic meal calculations (T706H) and for the most part it works fine.  The issue we are having is that we need a way to automatically calculate our incidental allowance ($17.50 CAD) every day in travel status.  So for a 5 day trip, the employee is entitled to 5 X$17.50, or $87.50 CAD.

We added the incidental allowance into T706H, however, because of the "Time" on the last day of travel being the first entry for Day 97, it messes up our deductions.  Is there anyway to have a deduction column for incidentals? 

FIRST DAY OF TRAVEL (DAY 1 and DAY 96)
07:00:00 AM	Entitled to breakfast	Trip must begin before 7:00 a.m. to get breakfast
07:01:00 AM	NOT entitled to breakfast
12:00:00 PM	Entitled to lunch	Trip must begin before 12:00 p.m to get lunch
12:01:00 PM	NOT entitled to lunch
05:30:00 PM	Entitled to dinner	Trip must begin before 5:30 p.m. to get dinner
05:31:00 PM	NOT entitled to dinner
11:59:00 PM	Entitled to Incidental	Trip must begin before 11:59 p.m. to get incidental
12:00:00 AM	NOT entitled to Incidental
FULL DAYS OF TRAVEL (DAY 99)
00:00:00 - 24:00	Entitled to Breakfast, Lunch, Dinner and Incidental
LAST DAY OF TRAVEL (DAY 97)
02:00:00 AM	Not entitled to incidental
02:01:00 AM	Entitled to incidental	Trip must end after 2:01 a.m. to get incidental
08:30:00 AM	Not entitled to breakfast
08:31:00 AM	Entitled to breakfast	Trip must end after 8:31 a.m. to get breakfast
01:00:00 PM	Not entitled to lunch
01:01:00 PM	Entitled to lunch	Trip must end after 1:01 p.m. to get lunch
06:30:00 PM	Not entitled to dinner
06:31:00 PM	Entitled to dinner	Trip must end after 6:31 p.m. to get dinner

If anyone has a suggestion on how we can change our incidental calculations so that they are automatic, that would be greatly appreciated.

I thought that we might be able to use the Per Diem for Accommodation and just rename the fields, but the first day in the deductions column is grayed out and this will not work for us.

Thanks,

Karen