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Closing Purchase Reqs with Deleted Line Items

We are about to begin an Archiving project and my understanding is that in order for Purchase Requisitions to be archived they need to be 'Closed'. We have many Purchase Requisitions with line items that have been deleted but the 'Closed' indicator is not set. How can we archive these documents or how can we set the 'Closed' indicator? We would not want to manually undelete the items to set the 'Closed' indicator so I am looking for a way to do this in mass. Also, is there a way to have the system automatically set the 'Closed' indicator when an item is deleted?

Thanks.

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2 Answers

  • Posted on Jun 12, 2012 at 05:33 PM

    Try to achieve your requirement with LSMW or BDC

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  • Posted on Jun 12, 2012 at 06:37 PM

    seems you misunderstood some documentation (or found a wrong answer in a forum).

    if the item has a deletion flag (trash can) then it can be archved, no need to close anything else. When you set the deletion indicator, and SAP lets you do this without error message, then you are already save in reagard to a later archiving. then SAP just checks the residence times.

    Run the preprocessing and SAP will tell in the detailed error log what cannot be archived for what reason.

    It is even possible to do this as a test run without updating. so you can actually analyze without going any risk

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