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How does SAP know which account has to be debited and which account is credited in GR/IR

Former Member
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Dear sd gurus

    i have one doubt that is How does SAP know which account has to be debited and which
account is credited in GR/IR
?

thank u so much

Accepted Solutions (1)

Accepted Solutions (1)

jignesh_mehta3
Active Contributor
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Hello,

Try to undertand the Accounting from Business perpective:

1. When you Purchase the good the Entry will be:

Stock A/c Dr

To GR / IR Account.

The above entry is because you have received Stock (which is Assets & has to be debited on receipts).

2. When you book Vendor Invoice MIRO to the Vendor for Goods REceived, the Entry will be:

GR/IR Account A/c

To Vendor A/c

Thus the above transaction is effectively:

Stock A/c Dr

To Vendor A/c.

GR / IR Account comes in to picture because at the time of Good Receipt, you may have not received the Vendor Invoice & so you have to temporarily book the Cost in some Gl Account. Later when Vendor Invoice is received, the GR/IR Account is cleared & Vendor Account is credited.

Thus GR/IR Account is also called as Clearing Account.

Hope this helps,

Thanks,

Jignesh Mehta

Answers (8)

Answers (8)

Former Member
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Hi

In movement type there is one indicator named debit/credit indicator ,it is hard coded in the system and

we cannot change it.S -debit ,H-credit.Depending on this indicator system will credit/debit the concerned G/L account configured .

Please check in T -code OMJJ and see the tab Internal control (Please donot change ) Tab.

Former Member
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Dear Venugopal,

When we receive goods or invoice from vendor, system checks it when the purchase order is generated. There is an account assignment category which has posting keys and along with the account modifier system picks the right account during goods receipts or invoice receipts. In OBYC choose GBB (Offsetting entries for inventory posting) there you when you assign debit and credit keys then system automatically debits inventory account and credits GR IR account.  Hope it clears your doubt.

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System automatically posts the values of each pricing element like price, tax, discounts into respective GL accounts.  So as to post respective GL accounts through accounting keys that we specify for each price element group in our pricing procedure the values of the pricing elements automatically posted in a respective GL accounts by revenue account determination, which is carryout by the system by using condition technique.

former_member211616
Active Contributor
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Hi Venu ,

In the pricing procedure we have assign the account key which is link to accounting OBYC Tcode where u will find the which one is for sales revenue and which one for credit account

The account key also have criteria sales revenue ERl, sels deduction ERS

when u do PGI the material document generated as per ur material valuation class which is link to accounting in the for Kofi

once material document generated then the

cost of good sold a/c Dr

and the inventory a/c Credited

Similarly when u revived the Raw  material to plant by movement type 101

The the Inventory a/c debited

and the    GR/IR A/c Credited

Hope it will help u out

Regards

Ramesh

bsivasankarreddy_reddy
Active Contributor
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hi

this entries comes under account keys and tranction keys

check at delivery level you settings at OBYC , here based on tranction keys and at g/l account posting keys like below screen

Former Member
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In OBYC, for GR/IR clearing account we can set posting key where we can assign the debit/ credit.

The entries for GR/IR  is as discussed by Jignesh.

Regards

Harish

former_member184065
Active Contributor
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Hi Venu,

For Example ,You have to purchase good from inventory is 100 materials then that 100 materials cost is 1000rs(1 material cost is 100) when ever you are getting materials by that time you will give the amount as a invoice to the inventory.So in this case ,The Inventory is Debit and Goos receipt is Credit.

In this the Accounts is Purchasing material 100(1 material cost is 100rs)and invoice receipt is 10000rs.

Total Accounts will be nullify.

Thanks,

Naren

former_member184065
Active Contributor
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Hi Venu,

You have to know what is debit and credit.

Credit Memo:-

Once the customer receives the material and finds faulty or damaged material in the shipment ,then the customer informs about the loss tha he incurs.

Opposite is Debit memo.

Accounting  Entry for Goods receipt

Stock/Inventory account                      Dr

GR/IR account                                   Cr

Freight clearing account                      Cr

Thanks,

Naren