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how to do security for reports in SAP BO


can anyone tell me how to do security for reports...i mean to say is, i have sales data. now i want to restrict the sales data to particular persons only (like, sales manager has to see only their particular region, not for other regions and sales person has to see their own sales,etc,.. ) please help me...

Thanks in advance



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4 Answers

  • Best Answer
    Posted on May 10, 2012 at 01:46 PM


    In the Info View you can only implement object level security. A good security design would be to have the security implemented in the backed (SQL / BW) system.

    As a workaround, you can create different report objects - one set for each department sales, HR etc.. with static restrictions and then create folders in info view for each department and publish respective report objects. Then within info view you can provide user access manually or using LDAP users. This is not a good design but will work.

    Hope this helps.



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    • Hi Rama,

      thank you for reply me...actually one of my friend told me we can give the securities in infoview level selecting particular report and right click on it---> select schedule...

      but I dont no exactly how to do?

      my requirement is

      i have sales data for different regions, now i want to send the particular data to particular region only by giving some security in info view level...

      plzz help me how to do...

      thank you inadvance,



  • Posted on May 10, 2012 at 08:22 AM

    Hi Kiran,

    We can give security to report by applying security restrictions at universe level.

    Here is the step by step guide of how to restrict the data to particular user or group..

    Step by Step Guide to Create a Restriction:

    Go to Tools -> Manage security -> Manage Access Restriction

    The Manage Access Restriction dialog box opens. Create New and give restriction name.

    Select the ―Object tab. This tab help in putting restriction at object level.We can apply restriction on multiple object depending on requriement.Click ― "Add".

    Click Select. The selection dialog –box appears. Select the required object.Click ok.

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  • author's profile photo Former Member
    Former Member
    Posted on May 24, 2012 at 08:29 AM

    Hi Kiran,

    If you are using a non-SAP back-end database you can row level security in the universe on e.g Region. Assign the user ID to the Region Column and restrict the user to a particular region.

    If you are using BW and a Bex query as source, then implement Authorisation variables the restrict data for you.

    In both cases the reports will run on the universes created and only return the data the user has been granted to see.


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  • Posted on May 10, 2012 at 09:44 AM

    k thank you for reply..

    Ravi i want to do in infoview..

    select particular report for giving select ur report-->right click--->click this, i know only little bit..please give me in detail how to do

    thank you, in advance

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