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Former Member

Budget commitment with PR and PO

Hi everyone,

In our company the system is set to perform the commitment as soon as the PR has been created. For example:

Transaction FMB_PL01 shows something like that

Original Budget $1000

Purchase Req.  $600

Remain Budget $400

Once created the PR, Ours PO are created with reference a contract which has a PR or the PO's are created directly against a PR. I mean, for all PO created in company, there is a PR referenced.

We do that because the consulting told us if the a PO is referenced to a PR the budget will perform the following action:

Original Budget $1000

100 Purchase Req.  $400

200 Purchase Req.  $400-

100 Purchase Ord.  $400

Remain Budget $600

As you can see, the PO creation doesn't compromise the remain budget but the value already compromised by the PR. For us, this is the correct behavior, however sometimes the perform don't do that.

When a PR has several CF and IF indicated and the user creates a PO and don't uses all value compromised by the PR, the budget is compromised again by the PO. Example:

Original Budget $1000

100 Purchase Req.  $400

100 Purchase Ord.  $300

Remain Budget $300

In fact, I'd like to understand the reflects in FM when a PR and PO is created. What our users is doing to make the PO compromised again the budget and not use the value already compromised by the PR?

If someone could explain the system behavior will be great for me to understand more how the system works.

Thanks in advance.

Best Regards,

Rodrigo

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1 Answer

  • May 07, 2012 at 07:10 AM

    Hi,

    Normally, PO with a reference to PR should not consume any budget. The commitment of PR is reduced and instead a commitment of PO is created. However, there could be 'bugs' in this scenario... What SAP release you are in? For example, there is a note 1134544 for service PO, which speaks about this issue.

    Regards,

    Eli

    P.S. What are CF/IF?

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    • Former Member Eli Klovski

      No,

      It's a material PO.

      I've attached a file with more details about the issue.

      The original extension of the file is docx, I renamed it to attach it here. When download it, change it again to .docx

      Thanks