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Error : No matching records found 'G/L account'

Hi Experts,

when i want to add an a/p invoice document i found the following error ( No matching records found 'G/L Accounts' (OACT) (ODBC -2028) [Message 131-183] ) .

The error is not happened to all a/p invoices. We are using SAP B1 8.81 PL05

Best Regards

Steve

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7 Answers

  • Best Answer
    Posted on May 05, 2012 at 04:57 PM

    Hi Steve,

    Is the G/L account for the item using item group ?

    if yes, you may check if there are no available of some account codes in the Item group that is necessary in the specific A/P invoice posting.

    Here is the screen shot of acct code setup in the item group setup :

    to know which account codes are affecting the issue, you must fill all acount codes, but if you have a g/l account determination manual from SAP, you can read it to know all the account code functions in the item group.

    So, I suggest you to make a test by filling all of account codes in the item group code --> accounting tab like the sample of item group that I attached above. After that, add the a/p invoice and check the journal entry to know which account codes are used based on the item group.

    Do the test in the demo or test db before in live db.

    Good luck

    JimM


    setup inv.jpg (86.5 kB)
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  • author's profile photo Former Member
    Former Member
    Posted on May 04, 2012 at 06:25 PM

    Hi Steve,

    This error is usually associated with unassigned account from G/L Account determination. Check any missing assignment and make them up.

    Thanks,

    Gordon

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  • Posted on May 05, 2012 at 07:14 AM

    Hi Steve,

    Observe the journal entry of the documents of the same type got punched in the system.

    And check G/L mapping if something is missing.

    In short G/L mapping at BP , Item , Location , Freight Set up etc. needs to be checked.

    Thanking you

    Malhaar

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  • Posted on May 05, 2012 at 08:18 AM

    Hi,

    Please check *Rounding Account* in the G\L Determination window.

    Assign the account and check whether you get the error or not.

    If still getting error, then fill all the accounts in the G\L Determination and then test.

    Hope it helps.

    KInd Regards,

    Jitin

    SAP Business One Forum Team

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  • author's profile photo Former Member
    Former Member
    Posted on May 05, 2012 at 08:30 AM

    Hi,

    If the a/p invoice is for inventory item,then conform for that item GL setup is set to warehouse/itemgroup/item level?.

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  • author's profile photo Former Member
    Former Member
    Posted on May 07, 2012 at 08:21 AM

    Hi,

    Then the issue is in item group setup only. You please check the following accounts are mapped in

    item group setup. 1.Inventory acc. 2.Cost of goods sold acc. 3.Allocation acc. 4.Price diff acc.

    5.Purchase acc. 6.Cost of good purchased acc.

    Thanks

    Sandy

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  • Posted on May 05, 2012 at 04:29 PM

    Hi All,

    Thanks for reply.

    The a/p invoice contains inventory item. The inventory item is using item group.

    The invoice have no freight and all associates account code either for BP, Tax or item have been defined. Using the same vendor, other A/P invoice can be added.

    Regards,

    Steve

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