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In clearing document it is showing credit memo entry in separate line.

Former Member
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Hi,

We are doing payment to vendor by using below process.

1. Creating vendor invoice from t-ocde F-43 , for example we have made invoice for 1000.

2. for same vendor we have made a credit memo entry by using t-code FB65, let us consider the credit memo (return goods) amount is 100 ie. we have to pay vendor only 900.

3. Now we cleared the same i.e (900) amount from t-cde F-53 .

4. After that when we open cleared document in FB03 , it is showing credit memo entry a shown in below

CoCdItmPKSGAccountDescription     AmountCurr.Tx

150
1004102Cos.Bank (Outcoming)-900INR

225
30112IndExpress Transport Pvt.Ltd1000INR

338
30112IndExpress Transport Pvt.Ltd-100INR

here 30112 is vendor account and 1004102 is GL account.

in first line item ie. against GL account amount showing is correct.

but for second line it is showing 1000 and third line it is showing 100, instead of this it should display only one vendor line item with amount 900.

finally we need only one line item for vendor with amount 900.

-Ganesh

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Answers (2)

Answers (2)

former_member207607
Active Contributor
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Dear Genesh,

I just explained it to another friends:

"the reason is cleared explained by the SAP note number 69767. The System check the structure fields

KONTAB_1ST and if some fields is different, the System will do an internal transfer posting creating an additional line item with the posting key 38.

This is not an error but the Standard Design according to the note in question."

I hope this can help.

Mauri

Former Member
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How will you get only 900.

You are clearing 2 documents with this payment.

You have posted 2 line items in vendor

1. Invoice - Cr. 1000

2. memo - Dr. 100

Till this point these arent assigned to each other.

Now you do payment of 900.

So both above line items stand open in vendor and thus both will get cleared.

And entry will be 1. -900 Bank

                         2. + 1000 (first open line item)

                         3. -100 (second open line item)

If you want to see only 900 and payment transaction.

clear invoice 1000 with debit memo via residual clearing.

And then system will clear 1000 with 100 and create one more open item of 900 and then you can clear this 900 with your outgoing payment.

Former Member
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Hi Yaduveer,

It is happening only in Production server, where as in Development it is working fine . we are following same procedure in Dev and PRD

-Ganesh

I

Former Member
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Hi  yaduveer

ItmPKSGAccountDescription    AmountCurr.Tx








150
1004102Cos.Bank (Outcoming)-9850INR
225
30112IndExpress Transport Pvt.Ltd9850INR

in this we have taken total amount 10000 and we made credit memo for 150 in Development server. here 30112 is vendor account number and 1004102 is GL account number , here it is showing correct.

-Ganesh

Former Member
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Hi,

Check the account assignments in credit memo line item and invoice line item, like profit center, segment, etc. When you have variance in account assignment then also system creates this seprate line item for credit memo.

Former Member
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Ganesh I am sure now that you are making a mistake here.

The amount which you are cleainrg (-100) is not a credit memo but an on account vendor payment posted which ahs not been assigned to any invoice and standing open.

Please check the line item -100. in you first posting.

Go to FBL1N and check this 100 amount belongs to which document credit memo or vendor payment.

Former Member
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Line item is only credit memo its document type is KG

Former Member
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Line item is only credit memo its document type is KG

Former Member
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1. Can you show the screen shot of your document with line items (credit memo)

2. Need to check what is the posting key you have used to enter the vendor line item in your credit memo.

Check the same posting key in OB41 is "payment transaction" checked there.

Former Member
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Hi yaduveer,

Below are the details of credit memo document.

ItmPKSGAccountDescription    AmountCurr.Tx
121
30112IndExpress Transport Pvt.Ltd100INR
250
4001025Freight Outward-100INR

-Ganesh

Former Member
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Did you check OB41 for posting key 21 is "payment transaction" checked?

Former Member
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Just now i checked in Ob41 in that "payment transaction" was not checked

Former Member
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Last and final check...

In credit memo check whether any invoice reference was mentioned.

If yes is the same invoice you are lcearing here or different.