Workflow for IR-GR

[Former Member]

Hi All.

           I have two below scenarios by the business can any on please give the suggestion

Scenario1
Workflow to approve a parked invoice - going to 2-way match.

What will be the Adv and Dis adv

Scenario2

Workflow that is triggered when IR is posted without GR.  Ability to approve via email.  The approval then does the GR.

what are the Adv and Dis Adv

Thanks

[former_member608176]

Dear I am quite interested to have more informaiton about the 2° scenario "Workflow that is triggered when IR is posted without GR. Ability to approve via email. The approval then does the GR." Did you implement this workflow functionality? it works?

regards

marco

[Former Member · Accepted solution]

In your case i think you want to book the invoice before receipt of goods...

2way = invoice qnty = po qnty
3way = 2way + invoice rec qnty
Three way match means Sap system internally matches Po and Gr values while posting IR..

Now when you post IR before GR, system will not be able to find the GR values for comparing and will block the IR for qty reasons..

But this doesn't make sense because, you can't release the IR untill you post the GR...so better you go for GR first and then go for IR and complete the process on time....

If you post the IR before GR, then the cycle completes only after you post the GR and so GR is must..

  But if you still need IR before GR then you can go for Scenario2.It will keep management involved in this process for better decision making and cross checking.

[Former Member]

Dear Kris,

Scenario 1.

Advantages:

-Two way check- error will be reduced.

-Hassle free transactions

-Management will be involved in SAP.otherwise they dont even look SAP screens

Disadvantage:

- High Cost

-Huge Labout of Consultant, As this program is considered a huge one. For this approval process worflow is required.

-Slow work as it passes through multiple stages.

Scenario2.

Worflow mail can be sent to either SAP mailbox or Outlook. That is based on you program.

Once Invoice is booked, then approval for GR? I belive this is not required. GR-Approval-Invoice booking-Approval-Payment. this should be the process.

Best Regards

Ruksana Khan

[Former Member]

Khan,

           Can you please tell Adv and Dis Adv of the Scenario 2 and explain in brief scenario 1

Regards,

kris

[Former Member]

Hi Kris

i have suggestion. in our client at first we do hold invoice in MIR7 transaction after ok and than post invoice in MIR7.one of the advantage is that in hold document system doesn't Fi document

best regards

R.T

[Former Member]

Could you please elaborate on your scenarios.

For first case, you are mentioning its 2 way match, but you cannot park invoice unless its GR has been posted. Normally this is used if there is some descripency or differencein invoice and GR value.

For second case, as it is 2 way match scenario and GR is not posted by the time invoice is posted (approved) all the advantages or lets say controls of 3 way match are lost in this process.

But it should be understood that in few processes you cannot have 3 way matches always and hence you may have to go for 2 way match and hence if it is known and well thought out process with proper manual controls (like workflow, etc) than it should be ok.

Regards,

Dakshesh