Document lines of document item are different in fiscal year

[athaus_zehrang]

Hi,

The following error incurred in production server while doing GR. Pls share your views AEAP.

Document lines of document item (00010) are in different fiscal years

Message no.FI233

Diagnosis

If you are using Funds Management and want to set a carryforward level for

the commitments documents, then all line items which belong to a document

item (e.g. different schedule lines or account assignments of a purchase

requisition belonging to the same purchase requisition item) must be created

in the same fiscal year.

otherwise the criteria for setting this carryforward level are not clear.

Procedure

check the respective date on which the different line items were updated and

adjust it appropriately and instead generate a new document item(e.g.

purchase item).

[iklovski]

Hi,

Allegedly, you have an item in your PO which has multiple FM assignment and some of this assignments was not carried-forward. Please, check FM year of the lines of this item, for example in FMIOI table.

Regards,

Eli

[athaus_zehrang]

Hi Eli,

Currently we are using FM for Zero Base budgeting and hence we do not want to carry forward budjets. Budget of the subsequent  financial year is included in the fresh budget.

[iklovski]

Hi,

I'm telling more about carry-forward of commitments and not the budget. Anyway, the error message you are getting implies that you have different years on the same line item. Could you check if this is correct (FMIOI table)?

Regards,

Eli

[athaus_zehrang]

Hi Eli,

I have enclosed the details of the PO which is causing the error. The PO has various delivery dates extending to 2 years and hence i belive the error message. The PO also does not have any account assignment documents and hence will not have FM documents. I have also tried to search FMIOI table with reference doucment field with PO number and i have no doucments posted there

[iklovski]

Hi,

I don't see any details attached. Additionally, PO has to be in FMIOI: you should recheck. Anyway, as the message states, different years are not allowed in the same line: you have to bring them to the same year by doing carry-forward.

Regards,

Eli

[athaus_zehrang]

i hope you can find the attachment now

Also the error message is triggered while saving PO and hence there would be no posting in FMioi

[iklovski]

Hi,

You told before that the error is issued during GR, so I assumed that PO is already there. I guess, you have fiscal year ending in March, right? I'm afraid you'll have to split the itmes, creating one item for year X and another for year X+1.

Regards,

Eli

[athaus_zehrang]

Hi Eli,

Does this mean that we should not create a PO falling in more than one year. Also we have a complex release strategy here and hence creating additional PO seems to be against the client interest. Is there any program which will help the PO consume budgets of ANY of the years, X or X+1

[iklovski]

Hi,

Why creating additional PO? Just additional item...

Regards,

Eli

[athaus_zehrang]

if you see the screens i have posted earlier, two line item falls in 2011 and the rest in 2012. Please suggest what needs to be done in this case

[iklovski]

Hi,

If I'm not mistaken in your screen, it's one line item with 4 delivery dates within this item and not 4 different line items.

Regards,

Eli