Purchase Order Payment

[Former Member]

Hi

we have one issue. How to Link the Pament transaction from the Purchase Orders. So that system will not be able to Pay more than what mentioned in the purchase order. Payment involve advance payment and normal payment processed through F-53, F-58 and F110. Purchase order number is not coming in the Payment document number

Please help

[narasimhulu_konnipati]

Normal process is

1. PO -> MIGO -> MIRO -> Accounting document generates here -> Payment (F-53, F-58, F110)

2. PO -> Advance payment (F-48) (Updates the Purchase order while posting) -> MIGO -> MIRO -> Accounting document generates here -> Down payment clearing through F-54, else net amount pay from F110.

You need to link Down payment with Purchase order. So that there won't be any excess payment to pay, and scope to pay excess amount.

Hope you understand

Thanks

[Former Member]

Out Process is

PO Rs. 10000, Now Advance Req is 100 and BIll Booked for 5000 INR

Now Payment made against bill without refeing the advance payment is 5000 INR. Now again go for Advance Payment req F-47. You can make payment of More than 5000,. But Already Payment against the po is made for rs 5100 [ 5000 + 100 ] System should not allow more than 4900. In Payment doc number Purchase Order in not populated.

[narasimhulu_konnipati]

Sorry to ask you.

What is this bill booked for?

Thanks

[Former Member]

Bill is booked in MIRO. against the GRN Done

[former_member184065]

Instead f going for a validation, there is way to do it.

Update the Sort key as "Purchasing document" in your Vendor master.

And create a Layout at FBL1N level for your Users, ask them to sort with Purchase document while making the payment to Vendor.

If it is APP, User can delete the line items which he don't need.

This is one of the way which we are following

Thanks,

Naren

[Former Member]

While doing entry in F-47 you need to enter your purchase order and item number. Then it will give you a warning message (F5373) if the amount exceeds the PO amount.

Scenario:

(in all transactions enter PO number and item)

PO 10000

Create a Down payment request for 5000 f-47 ( Request are noted items and have no effect on PO)

Do down payment of 5000 f-48 (Down payment will get updated in item of PO)

Thus now system understands that out of 10000 5000 has been paid and only 5000 more is to be paid.

So if you again go creating F-47 and enter any amount more than 5000 it will give you above warning message.

It will not give any error/warning if you only keep on posting Down payment requests and do not clear them with down payment as they arent updated in PO and PO stands 10000 only.

[Former Member]

Purchase document will not appear. we have solved the issue with abap help with some enchancement

[Former Member]

Purchase document will appear:

Check field status group of Special GL account.

[Former Member]

You should not go with ABAP changes until SAP standard solution is there.

If you do not enter Purchase document number while preparing f-47 and f-48 to clear it then how your downpayment will appear in purchase history of purchase order.