Debit Note Cancellation release error on "VFX3"

[Former Member]

Hi SAP Guru's,

Currently facing a issue where a debit note have been canceled. But it cannot be released in "VFX3".

the error states

"0075xxxx4x xxxxxx Document 0075xxxx4x saved (no accounting document generated)."

AND

"0075xxxx4x xxxxxx incorrect document no. 0075xxxx4x. select no. between 0015xxxxxx and 0019xxxxxx."

Looking forward to your direction and advise.

Thanks in Advance!...

[Former Member]

Hi AHD,

In this case the debit note wasn't canceled. so what was done is that the debit note was closed and a new invoice was created for the sale order.

regret the late response and thanks for the advice.

[Former Member]

Hi AHD,

In this case the debit note wasn't canceled. so what was done is that the debit note was closed and a new invoice was created for the sale order.

regret the late response and thanks for the advice.

[Former Member]

Hi, any luck??

[Former Member]

Hi,

Please check the accounting document type number range, there is a rare possibility that accounting document type number range has to be in '' 0015xxxxxx and 0019xxxxxx." range, if it is external number range for RV or which ever accounting document type is expected. You can then extend the number range of that accounting document type so  0015xxxxxx and 0019xxxxxx numbers can be generated while posting the debit note to accoounting.

Regards,

AHD

[Former Member]

Will try it out...

[Former Member]

Hi Bojja,

Thanks for your help.

But it seems that the number range change was the  requirement.

[bsivasankarreddy_reddy]

hi

can you change the number ranges ,  go to VN01 , and create the number ranges and assign a t VOFA, at debit memo document type

[Former Member]

Hi Bojja,

Can you be more clear in your instructions. so i could follow your process flow.

Thanks...

[bsivasankarreddy_reddy]

hi

first conform your debit memo raise only tax amount , base price or both , please send you billing document condition screen shot , and check the account determination in billing

go to vf02 enter debit memo number and press enter  and press control+shift+f12, after one account determination screen comes this screen send screen shot ,

please send this

[Former Member]

Hi Navaneetha, for your information. Document flow;

Document                          Status

Cash Sale xxx                     Completed

Outbound delivery xxx           Completed

Cash Sales xxx                    Completed

Debit mome request xxx          Open

Debit memo xxx                       Completed

Cancel invoice xxx                    Open

This is how it looks. Pls. advise.

Thanks in Advance!...

[Former Member]

Hi Navaneetha,

This is the first time a debit note is being reversed. When it was being reversed it was said to be picked in VFX3. so when i go to VFX3 to release the error occurs.

[former_member183879]

Hi

Please check the following.

1. Find out whether the cancellation document is posted. If this is not posted, then you are in good shape, because neither debit note nor its cancellation are posted. So the incorrect effect of debit memo which was only in SD was nullified by cancellation document in SD.

2. If cancellation document is posted, then it is a problem. Now anyway you cannot post and should not post the original debit note anyway. However the cancellation carries a posting in FI and hence this somehow needs to be nullified. This has be done by creating a new debit memo with proper accounting.

As I understand, there is some problem in accounting in debit memo. You try to solve this first and then try to rectify this problem.

[bsivasankarreddy_reddy]

hi

in debit memo cancellation comes issue ,  when you can raise the debit  memo , with only tax amount no base prize , it this you can cancel the debit memo this issue will come , because tax amount is not posting in accounts , that s why system sows no accounting document generated, error message ,

check  your debit memo billing document , go to vf02 and click menu  on environment -account determination analysis -revenue account - here you will check the account  here no condition types and g/l account , this happen you can raise the debit  memo for tax amount ,

but you can raise the with base amount for debit  memo and cancel the debit memo billing document , then no issues,

please check this, give me reply

[former_member183879]

Hi,

Why do you want to post an already cancelled debit note.

I hope the cancellation document is also not posted.