Uploading pdf file to dms

[Former Member]

Hi,

1- My requirement is to upload a pdf file to dms and it should give a return value that wheather it is successfully uploaded or not.

2- A .net guy is doing the coding and I need to give him any bapi or function module so that he can upload the pdf file to DMS.

can anyone suggest what I have to do in detail, as I don't have much knowledge about DMS.

Regards

Shilpa

[kesavadas_thekkillath]

As the coding is done on .net, I think so that the file will be uploaded from WEB. You can view this thread http://scn.sap.com/thread/2090208 and see the last reply from the OP himself where it's mentioned in steps for using function CVAPI_DOC_CHECKIN

[former_member585060]

Hi,

    You can make use of below the BAPIs

  BAPI_DOCUMENT_GETDETAIL2 and  BAPI_DOCUMENT_CHECKIN2, as these are BAPI's the .net guy can directly use them, First BAPI can give you the details of the content server where the PDF file needs to be stored for a particular document. The second canbe used to upload the PDF file to that particular document.

In BAPI_DOCUMENT_CHECKIN2, the Tables parameter must have the below entry for the PDF file.

    documentfiles-storagecategory  = "Content server.

    documentfiles-docpath          = "Directory path where the PDF file.

    documentfiles-docfile          = "PDF file name.

    documentfiles-wsapplication    = 'PDF'.

    documentfiles-checkedin        = 'X'.

Thanks & Regards

Bala Krishna

[former_member585060]

Hi,

    Try with the below logic, It is used to upload a PDF document into an existing Document. Copy the below code into a program and test.

DATA:   li_files TYPE TABLE OF bapi_doc_files2,
        ls_files TYPE bapi_doc_files2,
        ls_return TYPE bapiret2.

  CONSTANTS : lc_pdf TYPE bapi_doc_files2-wsapplication
              VALUE 'PDF',
              lc_path TYPE bapi_doc_files2-docpath
              VALUE 'C:\DOCUMENTS AND SETTINGS\AGARW01S\DESKTOP\',
              lc_x   TYPE c VALUE 'X'.

PARAMETERS : p_dokar TYPE draw-dokar,
             p_doknr TYPE draw-doknr,
             p_doktl TYPE draw-doktl,
             p_dokvr TYPE draw-dokvr.

START-OF-SELECTION.

    ls_files-storagecategory  = 'DMS_C1_ST'.
    ls_files-docpath          = lc_path.
    ls_files-docfile          = '10 2_VIEW 1.PDF' .
    ls_files-wsapplication    = lc_pdf.
    ls_files-checkedin        = lc_x.
    APPEND ls_files TO li_files.
    CLEAR : ls_files.

* BAPI to check in all converted PDFs
  CALL FUNCTION 'BAPI_DOCUMENT_CHECKIN2'
         EXPORTING:
           documenttype    = p_dokar
           documentnumber  = p_doknr     <--- Provide the document number into which the PDF is attached.
           documentpart    = p_doktl
           documentversion = p_dokvr
         IMPORTING
          return     = ls_return
         TABLES
           documentfiles = li_files.

  IF ls_return-type CA 'EA'.
    CALL FUNCTION 'BAPI_TRANSACTION_ROLLBACK'.

  ELSE.

    CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
      EXPORTING
        wait = 'X'.
  ENDIF.

Also provide the details of your requirment, does this pdf file upload will be done with CV01N/CV02N transactions or a separate program will be used.

Thanks & Regards

Bala Krishna

[former_member585060]

Hi Shilpa,

             The above program will work only for already existing Documents, i.e it will work only for CV02N, so take any already created Document and also check the status of the Document, whether it allows you to add any document or not. For creating of Document, you have to use another set of BAPI before the above program.

What will be the file names of PDF documents in the presentation server, how will you attach each PDf to different Documents.

Thanks & Regards

Bala Krishna

[former_member585060]

Hi,

    In the lc_path just give directory path, don't include filename, if possible don't use desktop for pdf files. Use below code

    DATA:   li_files TYPE TABLE OF bapi_doc_files2,
          ls_files TYPE bapi_doc_files2,
          ls_return TYPE bapiret2.

  CONSTANTS : lc_pdf TYPE bapi_doc_files2-wsapplication
              VALUE 'PDF',
              lc_path TYPE bapi_doc_files2-docpath
              VALUE 'C:\AGARW01S\',
              lc_x   TYPE c VALUE 'X'.

  PARAMETERS : p_dokar TYPE draw-dokar,
               p_doknr TYPE draw-doknr,
               p_doktl TYPE draw-doktl,
               p_dokvr TYPE draw-dokvr.

START-OF-SELECTION.

  ls_files-storagecategory  = 'DMS_C1_ST'.
  ls_files-docpath          = lc_path.
  ls_files-docfile          = '10 2_VIEW 1.PDF' .
  ls_files-wsapplication    = lc_pdf.
  ls_files-checkedin        = lc_x.
  ls_files-active_version   = lc_x.
  APPEND ls_files TO li_files.
  CLEAR : ls_files.


* BAPI to check in all converted PDFs
  CALL FUNCTION 'BAPI_DOCUMENT_CHECKIN2'
         EXPORTING:
           documenttype    = p_dokar
           documentnumber  = p_doknr
*   <--- Provide the document number into which the PDF is attached.
           documentpart    = p_doktl
           documentversion = p_dokvr
         IMPORTING
          return     = ls_return
         TABLES
           documentfiles = li_files.

  IF ls_return-type CA 'EA'.
    CALL FUNCTION 'BAPI_TRANSACTION_ROLLBACK'.

  ELSE.

    CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
      EXPORTING
        wait = 'X'.
  ENDIF.

[former_member209722]

Hi Shilpa,

I was able load docs using below FM

Thanks,

Chandra

      lt_files-storage_cat = 'ZDMS_AOP'.

      lt_files-checked_in = 'X'.

      lt_files-filename = wa_final-file1.

      lt_files-pathname = v_path.

      APPEND lt_files.

**----------------------------------------------------------------------

** Change document

**----------------------------------------------------------------------

      CALL FUNCTION 'CVAPI_DOC_CHECKIN'

           EXPORTING

                pf_dokar    = ls_doc-documenttype

                pf_doknr    = ls_doc-documentnumber

                pf_dokvr    = ls_doc-documentversion

                pf_doktl    = ls_doc-documentpart

           IMPORTING

                psx_message = ls_return

           TABLES

                pt_files_x  = lt_files.

[former_member585060]

Hi,

     Use below code for creating new Document with PDF attachment, provide required details in LS_DOCUMENTDATA except LS_DOCUMENTDATA-DOCUMENTNUMBER, as it will be automatically created by SAP.

    DATA:   li_files TYPE TABLE OF bapi_doc_files2,
          ls_files TYPE bapi_doc_files2,
          ls_return TYPE bapiret2.

  CONSTANTS : lc_pdf TYPE bapi_doc_files2-wsapplication
              VALUE 'PDF',
              lc_path TYPE bapi_doc_files2-docpath
              VALUE 'C:\AGARW01S\',
              lc_x   TYPE c VALUE 'X'.

START-OF-SELECTION.

  ls_files-storagecategory  = 'DMS_C1_ST'.
  ls_files-docpath          = lc_path.
  ls_files-docfile          = '10 2_VIEW 1.PDF' .
  ls_files-wsapplication    = lc_pdf.
  ls_files-checkedin        = lc_x.
  ls_files-active_version   = lc_x.
  APPEND ls_files TO li_files.
  CLEAR : ls_files.


CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
  EXPORTING
    documentdata               = ls_documentdata
*   HOSTNAME                   =
*   DOCBOMCHANGENUMBER         =
*   DOCBOMVALIDFROM            =
*   DOCBOMREVISIONLEVEL        =
*   CAD_MODE                   = ' '
*   PF_FTP_DEST                = ' '
*   PF_HTTP_DEST               = ' '
*   DEFAULTCLASS               = 'X'
IMPORTING
   DOCUMENTTYPE               =  v_dokar
   DOCUMENTNUMBER             =  v_doknr
   DOCUMENTPART               =  v_doktl
   DOCUMENTVERSION            =  v_dokvr
   RETURN                     =  ls_return
TABLES
*   CHARACTERISTICVALUES       =
*   CLASSALLOCATIONS           =
*   DOCUMENTDESCRIPTIONS       =
*   OBJECTLINKS                =
*   DOCUMENTSTRUCTURE          =
   DOCUMENTFILES              =
*   LONGTEXTS                  =
*   COMPONENTS                 =.

   IF ls_return-type CA 'EA'.
    CALL FUNCTION 'BAPI_TRANSACTION_ROLLBACK'.

  ELSE.

    CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
      EXPORTING
        wait = 'X'.
  ENDIF.

          .

[Former Member]

Thanks..it is working perfectly ...<removed by moderator>

Message was edited by: Thomas Zloch

[Former Member]

Hi,

Do you have any idea what are the mandatory parameters and the values we need to pass in BAPI_DOCUMENT_CREATENEWVRS2.

[former_member209722]

Hi Shilpa,

REFDOCUMENTTYPE

REFDOCUMENTNUMBER

REFDOCUMENTPART

REFDOCUMENTVERSION

and COPYOBJECTLINKS

are mandatory i think.

Pls check

[former_member585060]

Hi,

    You can also use BAPI 'BAPI_DOCUMENT_CREATE2' for creating new Document, you can refer my previous post regarding the sample code.

Thanks & Regards

Bala Krishna

[Former Member]

Hi Chandra,

1- Thanks a lot for helping me.

2- can u tell me how to manually update a version in cv01n transaction?

Shilpa Agarwal

[former_member209722]

Hi Shilpa,

Enter new version number in Document version field. It will create with new version.

Thanks,

Chandra

[Former Member]

Hi,

I am able to create manually in CV01n transaction with new version, but not with the bapi BAPI_DOCUMENT_CREATENEWVRS2.Can you please tell me what importing parameters we need to pass and the values for that.

Thanks

Shilpa

[former_member209722]

Hi Shila

      CALL FUNCTION 'BAPI_DOCUMENT_CREATENEWVRS2'
      EXPORTING
        refdocumenttype          = refdocumenttype
        refdocumentnumber        = refdocumentnumber
        refdocumentpart          = refdocumentpart
        refdocumentversion       = refdocumentversion
        NEWDOCUMENTVERSION       = newdocumentversion
*       STATUSINTERN             =
*       STATUSEXTERN             =
*       STATUSLOG                =
*       REVLEVEL                 =
*       AENNR                    =
*       COPYCLASSIFICATION       =
        COPYORIGINALS            = 'X'
      IMPORTING
        DOCTYPE                  = doctype
        DOCNUMBER                = docnumber
        DOCPART                  = docpart
        DOCVERSION               = docversion
        RETURN                   = return
      TABLES
        COPYOBJECTLINKS          = copyobjectlinks
              .

Thanks,

Chandra

[Former Member]

Hi,

I am not able to create a document version with the help of bapi BAPI_DOCUMENT_CREATENEWVRS2.

It is throwing an error document in return parameter SPE/3.1-3001-9028/000/C DOES NOT EXIST.

REFDOCUMENTTYPE = SPE

REFDOCUMENTNUMBER = 3.1-3001-9028

REFDOCUMENTPART = 000

REFDOCUMENTVERSION = A

NEWDOCUMENTVERSION= C

COPYORIGINALS = X

COPYOBJECTLINKS = *

Do I need to pass any other parameters? Please help me

Thanks

Shilpa

[Former Member]

I am not able to create a document version with the help of bapi BAPI_DOCUMENT_CREATENEWVRS2.

It is throwing an error document in return parameter SPE/3.1-3001-9028/000/C DOES NOT EXIST.

REFDOCUMENTTYPE = SPE

REFDOCUMENTNUMBER = 3.1-3001-9028

REFDOCUMENTPART = 000

REFDOCUMENTVERSION = A

NEWDOCUMENTVERSION= C

COPYCLASSIFICATION = X

COPYORIGINALS = X

COPYDOCBOM = X

COPYOBJECTLINKS = *

Do I need to pass any other parameters? Please help me

Thanks

Shilpa

[former_member209722]

Hi Shilpa,

Error says document does not exist. Try to create new version for existing document.

Thanks,

Chandra

[Former Member]

I am creating for the existing document only. I checked in CV01N that document exist there and in released state. Then also I am getting this error.

I failed to understand reason behind this.

Shilpa

[former_member585060]

Hi,

    CV01N is used to create a Document, so if you try to open the existing Document in CV01N, it will give you a pop up asking you to create a new version, does this pop up comes for you in CV01N when the try to open the mentioned Document.

Go to table DRAW in SE11 and pick any document from the list.

Go to SE37 and execute the BAPI 'BAPI_DOCUMENT_CREATENEWVRS2' by providing only below values

REFDOCUMENTTYPE, REFDOCUMENTNUMBER, REFDOCUMENTPART, REFDOCUMENTVERSION & NEWDOCUMENTVERSION

Just check what values it is returning in the DOCTYPE, DOCNUMBER, DOCPART, DOCVERSION & RETURN.

May be you have created the Document '3.1-3001-9028' with BAPI and you must have not used BAPI 'BAPI_TRANSACTION_COMMIT', just check the entry is present in DRAW table for that Document with version A.

Thanks & Regards

Bala Krishna

[Former Member]

HI,

I am testing for document no 3.1-2000-9074. This document number is in draw table and when I am executing this in my bapi it is successful also. It is giving me return parameter as

DOCTYPE  SPE

DOCNUMBER 3.1-2000-9074

DOCPART 000

DOCVER C

RETURN 000

but, when I am going to cv02n transaction and trying to find out

document number 3.1-2000-9074

doctype SPE

docmentversion C

Document part 000

It is showing me only two versions A & B . It says  "No document found with these selection parameters".

Shilpa

Shilpa

[former_member585060]

Hi,

    That is not available as you have executed the BAPI in SE37 transaction, so in order to create the Document BAPI_TRANSACTION_COMMIT is required after calling the BAPI.

Try the below code in a new program.

PARAMETER : p_dokar  TYPE draw-dokar,

             p_doknr  TYPE draw-doknr,

             p_doktl  TYPE draw-doktl,

             p_dokvr  TYPE draw-dokvr,

             p_ndokvr TYPE draw-dokvr.   " new version

DATA :  v_doctype    TYPE draw-dokar,

         v_docnumber  TYPE draw-doknr,

         v_docpart    TYPE draw-doktl,

         v_docversion TYPE draw-dokvr,

         ws_return    TYPE bapiret2.

CALL FUNCTION 'BAPI_DOCUMENT_CREATENEWVRS2'

   EXPORTING

     refdocumenttype               = p_dokar

     refdocumentnumber             = p_doknr

     refdocumentpart               = p_doktl

     refdocumentversion            = p_dokvr

     newdocumentversion            = p_ndokvr

*         STATUSINTERN                  =

*         STATUSEXTERN                  =

*         STATUSLOG                     =

*         REVLEVEL                      =

*         AENNR                         =

*         COPYCLASSIFICATION            =

    copyoriginals                 = 'X'

    copydocbom                    = 'X'

*         DOCBOMCHANGENUMBERREAD        =

*         DOCBOMVALIDFROMREAD           =

*         DOCBOMREVLEVELREAD            =

*         DOCBOMCHANGENUMBERWRITE       =

*         DOCBOMVALIDFROMWRITE          =

*         DOCBOMREVLEVELWRITE           =

  IMPORTING

    doctype                       = v_doctype

    docnumber                     = v_docnumber

    docpart                       = v_docpart

    docversion                    = v_docversion

    return                        = ws_return

*       TABLES

*         COPYOBJECTLINKS               =

           .

IF ws_return-type CA 'EA'.

   CALL FUNCTION 'BAPI_TRANSACTION_ROLLBACK'.

ELSE.

   CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'

     EXPORTING

       wait = 'X'.

ENDIF.

Thanks & regards

Bala Krishna

[Former Member]

I used the transaction to see the content server OAC0.the storage type is HTTP content server.Does this storage type needs to be SAP System Database and will be given a physical path in application server (eg: /usr/sap/home/..) .Does the  Category should be defined for content repository.Please answer .

Also in the fm So here what will be the path and where to get storage category and how to get these fields:

ls_doc-documenttype

ls_doc-documentnumber

ls_doc-documentversion

ls_doc-documentpart

Can you provide me some sample program.

      lt_files-storage_cat = 'ZDMS_AOP'.

      lt_files-checked_in = 'X'.

      lt_files-filename = wa_final-file1.

      lt_files-pathname = v_path.

      APPEND lt_files.

**----------------------------------------------------------------------

** Change document

**----------------------------------------------------------------------

      CALL FUNCTION 'CVAPI_DOC_CHECKIN'

           EXPORTING

                pf_dokar    = ls_doc-documenttype

                pf_doknr    = ls_doc-documentnumber

                pf_dokvr    = ls_doc-documentversion

                pf_doktl    = ls_doc-documentpart

           IMPORTING

                psx_message = ls_return

           TABLES

                pt_files_x  = lt_files.