LSO Course appraisal menu on Training Admin portal

[Former Member]

Hi

We are using LSO EP5 and our Training administrators need to enter the data of the course evaluations submitted by the Participants. We didn't find any links on the Training admin portal page. Any wayout please guide me.

Thank you

[snandago12 · Accepted solution]

Robin

Training appraisals would be available in course details below ESS screen for each employee. After the course date is completed, an employee can logon to his/her portal - goto learning home, choose completed training and below there, he/she can find the course appraisal.

Once employee completes their appraisal form in ESS; training administrator can generate this report via R/3 (T-Code: PHAP_SEARCH, PHAP_SEARCH_PA).

Note: Appraisal template need to be configured before you proceed these steps. Kindly follow new PMS template which is available in EhP5.

Hope this helps.

Saravana Gopalan

[Former Member · Accepted solution]

Hi Saravana

Thank you for your response. Our appraisal tempaltes differ course to course. Is possible to assign specific appraisal to specific course. Please let me know.

[snandago12 · Accepted solution]

Robin

Ideally, this requires process change for client to recommend one appraisal template for all types of training. This gives training management team to qualify the training evaluation much better.

However, if not in your above case is convincing, where different appraisals are required; then follow the steps stated below:

Activation Switch - HRLSO - TEMPL - <Blank>

<Blank> - If you specify your Appraisal Template or VA <ID> in the above stated switch, becomes default for all training course.

OR

Go to PP01 or create course Type (PVD0) transaction and choose relevant course type and maintain relationship A|608|VA by maintaining appraisal template. This would resolve your issue.

Hope this helps.

Saravana Gopalan

[Former Member · Accepted solution]

Hi Saravana

Thank you for your response. Much appreciated. I have released the Course evaluation and try assigning the Appraisal to a Course type with the relationship A|608|VA. However, the system generating an error “Object 01 VA 04400128 does not exist”. Your thoughts are appreciated.

Thank you

[snandago12 · Accepted solution]

Robin

Though you have released your PMS form; could you check the status of those objects (VA) in PP01 transaction. There are different tabs there like: Active, Planned, Submitted, Approved, etc.

Choose where the objects have been released under those tabs and create your relationship.

Steps:

1. PP01 (Transaction Code) and select the course type
2. Choose valid Tab (Active, Planned, Submitted, etc)
3. Select "Relationships" and assign your VA

Thanks in advance.

Saravana Gopalan

[Former Member · Accepted solution]

Hi Saravana

Thank you for your assistance and the issue is resolved.

Best regards

[Former Member · Accepted solution]

Hi Saravana

Last question.

Learning Portal access is not available for part of the employees and the Training administrator need to enter the participant's feedback through the Training administrator portal. Is there any way to enter course evaluation (participants feed back) through Training admin portal?

Thanks in advance.

[snandago12 · Accepted solution]

Yes, you can use upload offline appraisal document via PHAP_ADMIN transaction which must be used only by training administrator team. Make sure that your have all your right objects and authorization to comply this transaction as it can delete appraisal document. Very sensitive for HCM perspective.

For offline process you may use few BAdI's available by SAP PMS. Here are few:

Appraisal Document - Offline - HRHAP00_OFFLINE

Name of Appraisal Enhancement - STANDARD

Bus. add-in implementation name - HRHAP00_OFFLINE01

For further view: go to PHAP_ADMIN transaction, choose Utilities from Menu and BAdI overview and choose right BAdI Area for further information. You may require Adobe Interactive Form or check if you can pull or push the data via BAdI by enhancing the same. Little complicated, but technically speaking YES.

Saravana Gopalan

[Former Member · Accepted solution]

Hi Saravana

Thank you very much for your inputs and they are useful to me.

Regards

[snandago12 · Accepted solution]

Welcome Robin. Appreciate if you feel this discussion can be closed and rate them accordingly. Thanks in advance.

Saravana Gopalan

[Former Member · Accepted solution]

Sure, Please can you guide me the path to give me tha path to Rate and close.

Thank you

[snandago12 · Accepted solution]

Well, you know how to close the discussion. While doing so, the system may ask whether this discussion have been answered or not; accordingly you can rate them. Thanks.

Saravana Gopalan

[Former Member · Accepted solution]

Dear Saravana Gopalan,

I have query on Course Appraisal.

I have attached the Course Appraisal template in Course Type.

I get the course Appraisal  link while booking the course.

The problem is I am getting an error while Submitting the document and make its status to complete Status.

Error message is "Exception condition "WRONG_OTYPE" raised."

The ABAP call stack was:

Function: RHPP_Q_PROFILE_READ of program SAPLRHPP

Method: IF_EX_HRHAP00_FOLLOW_UP~FOLLOW_UP of program CL_IM_HRHAP00_FOLLOW_UP_03====CP

Method: IF_EX_HRHAP00_FOLLOW_UP~FOLLOW_UP of program CL_EX_HRHAP00_FOLLOW_UP=======CP

Function: HRHAP_DOCUMENT_FOLLOW_UP_SINGL of program SAPLHRHAP_IF_DOCUMENT

Function: HRHAP_DOCUMENT_FOLLOW_UP of program SAPLHRHAP_IF_DOCUMENT

Function: HRHAP_DOCUMENT_MODIFY of program SAPLHRHAP_IF_DOCUMENT

Function: HRHAP_DOCUMENT_SAVE of program SAPLHRHAP_IF_DOCUMENT

Function: HRHAP_DOCUMENT_CHANGE_STATUS of program SAPLHRHAP_IF_DOCUMENT

Method: DOCUMENT_CHANGE_STATUS of program CL_BSP_HAP_DOCUMENT_IF========CP

Method: DOCUMENT_CHANGE_STATUS of program CL_BSP_HAP_DOCUMENT_UI========CP

Regards

Rizwan S

[snandago12 · Accepted solution]

These could be related to product upgrade based on learning and or performance. If you get the course appraisal link, this should work. Check the services via SICF and or BAdI's related to PMS.

[Former Member]

Hi Saravana,

Issue resolved.

Step 3 is incorrect.

Appraiser should not be the Course but the Learner. So for feedback always set the

Appraiser to Text for Appraiser Type - Learner.

Allowed Appraiser Type Person

For appraisee, Text for Appraisee Type-Course Feedback

Allowed Appraisee Type - Course

[snandago12]

Sorry mate, typo issue... curiosity to help you passed my comment. Thanks and  glad that your issue was resolved.

[Former Member]

Thank you Sarvana for helping me in the right direction.

[snandago12]

No issues. Try and see if you can rank this.

[Former Member]

Yes we are into EHP7.

I can see the course appraisal link as suggested. Thats where I get the error.

CAn you advice the Status flow that would be set up in this case?

[snandago12]

Are you using only one appraisal template via category group SAP Learning Solution and please check if you have activated the switch. Also, you can create a sample or pre-defined LSO feedback form in either QA or Production System directly where you may have to ask technical team to open the client to choose the template in the activation switch mentioned below.

Please Note:

This pre-defined LSO feedback form will not be populated in Golden client

Activation Switch - HRLSO - TEMPL - <Blank>

<Blank> - If you specify your Appraisal Template or VA <ID> in the above stated switch, becomes default for all training course.

Activation Switch - HAP00 - REPLA - A <Value>

<Space>

With this switch setting, the SAP system uses the subcomponent Appraisal Systems.

X

With this switch setting, the SAP system replaces the subcomponent Appraisal Systems with the subcomponent Objective Setting and Appraisals. The switch setting affects the Personnel Development component. In other words, for processing personnel appraisals, the SAP system offers the user the functions of the subcomponent Objective Setting and Appraisals.

T

With this switch setting, the SAP system replaces the subcomponent Appraisal Systems with the subcomponent Objective Setting and Appraisals. The switch setting affects the Training and Event Management component. In other words, for processing business event appraisals, the SAP system offers the user the functions of the subcomponent Objective Setting and Appraisals.

A

With this switch setting, the SAP system replaces the subcomponent Appraisal Systems with the subcomponent Objective Setting and Appraisals throughout. The switch setting affects both the Personnel Development and the Training and Event Management components.

[Former Member]

Hi Sarvana,

Yes we are using just one.

Below are my settings:

HAP00

REPLA

A

HRLSO

TEMPL

50001604

Appraisal Template for Course Appraisal

Form of appraisal node

2

Course Appraisal

Blank

Blank

SEMIN	EVAEV	00000002	Business event appraisal
SEMIN	EVAPA	00000003	Attendee appraisal
_____	_____	__________	__________________________________________________

I have created the sample template.

I am not sure how to make only the learner involved in the cycle. Whatever I do I face the error highlighted on clicking Perform Course Appraisal.

Can you guide me on how to setup the status flow?

[snandago12]

Have you run this conversion program: RHUMAPPR, check if this is successful. Also send the attachment of phap_catalog >> SAP Learning Solution >> Appraisal Template screenshot.

[Former Member]

Yes, the same has run successfully..

[snandago12]

Perform Transaction: OOHAP_CAT_GROUP

Step 1: Choose the right side Category Group 10 or "SAP Learning Solution"

Step 2: Follow Step 1 and Click "Allowed Object Types" and add Object Types as "Business Events"

Step 3: Change the first screen shot of Appraiser Text as "Course Feedback" and Allowed Appraisee Type as "Business Event Object"

Then try and test it. Hope this resolves, otherwise, we have to see everything from beginning.

[Former Member]

Can I have just one person involved in the Course Appraisal process?

Can i get an understanding of the setup?

My expectation is that, once employee completes training, the feedback form should be immediately available.

However, as per my current setup, someone needs to go to PHAP_CREATE create a doc in In preparation only then can someone fill out the form.

[snandago12]

So you are into HR Renewal / EhP7 version. Understand, you can have 1 participant for a course who can complete the course and immediately take the course feedback. I am surprised to hear one has to use phap_create for rending document which is not required.

You can automate the functionality via simple business process in LMS. The course schedule would be in planned mode and if the dates are confirmed, you can use either LMS Admin Portal to Firmly Book or use transaction lso_pv12 to finalize the program dates. Either same day or next day once the course is completed based on the schedule, in the LMS content against the program, you can see "Course Appraisal" link based on follow-up process. It will automatically take you to the feedback form and participant can view and record their rankings. If this is not the process followed, then there is some serious concerns on configuration steps to be considered.

[Former Member]

Hi All,

How do i set the statuses in the flow?

I am able to see the link for course appraisal but get the error as below:

Appraisee Course 'Leaching Operations in Hydromed' not allowed

My Status and Assignment is as below:

In Preparation ->End Preparation, Appraisee

In Planning -> Complete, Appraisee

What am i doing wrong?

[snandago12]

Hi Avi,

Can you run the same process in R/3 via phap_admin and see all the status are set as per the process. If not, then the basic configuration is wrongly managed via phap_catalog under Learning Solution Appraisal Template.

Please check with the following things:

1. SAP Marketplace where any patch or support pack is missing if running your application in EhP6 or higher as there are frequent updates happen and you need to be in sync with that

2. Ask SAP N/W or PI to check for all services via SICF transaction related to learning and PMS

Please attach screenshot as well for further references.