GR/IR Clearing When to perform F.13/F.19 and MR11

[Former Member]

Dear,

Can you pls explain GR/IR Clearing and its grouping, whats the process for GR/IR

adjustments done?

What is Grouping and Regroping?

When to perform F.13/F.19 and MR11?

I have read the threads discussed here on this topic, still I do not understand.

Thanks All

Krishna

[Former Member · Accepted solution]

HI SRKRISHNA,

F.13 belongs to Authmotic Clearing where the value or balancess or zero.

MR11 deals with where any difference of GR Quantity with Invoice Quantity. It is dealing with the Quantity. After Executing MR11 it will reverse the Different Quantity amount & update int he Purchase Order history.

In practicle scnario we did not do MR11, Normal practice is F.13 i.e., Value Clearing..

Regards

[suma_mani]

Hi Krishna,

What is GR IR Clearing :-

Every month end ,FI manager has to declare what is the contingency liability position in balance sheet i.e Goods received but not invoiced. To identify the same ,we are using off setting account while doing the GRN. Mentioned entry will pass ,once GRN is

Material account Dr............2000

TO GR IR Account.......................2000........PO NUM 123456 LINE ITEM 10

Keep in mind all liability accounts are open items and GR IR Clearing account also having open item management. Once you receive the invoice ,you can get the mentioned entry

GR IR Account ...........Dr.......2000 PO NUM 123456 LINE ITEM 10

To Vendor ..................Cr...........2000

There is no contingency liability against said PO but still open item lying at FBL3N report. To clear the open items against criteria of Document amount ,PO Number ,Po line item. every month end.

F.19 :- You can get the GR IR ageing ( Goods received but not invoiced report)

Rgds

SumaMani

[Former Member]

Hi Suma Mani

Report is ok, what will happne if you plst the line item though F.19?

Regards

[Former Member]

HI Suma,

Good Morning.When F.19 is run, and there is difference between GR and IR, Batch input sessions creates entries to Adjustment account and offsetting entry to Target account (Good Received but not invoiced) and getting reversed on specified reverse posting date.

Pls explain the purpose to post entries to these 2 accounts?

Thanks

Krishna

Edited by: SRKRISHNA on Mar 4, 2012 6:01 AM

[Former Member]

Dear All,

Can you pls tell me what is Criteria in OB74.

How maintaining Criteria in OB74 is required for Auto Clearing? What is linkage between OB74 and F.13?

How many criteria's we need to maintain?

Pls clarify my doubt.

Thanks

Krishna

[DZ1972]

Hi

When we execute SAP124 (F.13) with the flag "only documents which can be cleared" it will display in detailed list only those documents that can be cleared.

If dont check this field it will generate a list even of documents that cannot be cleared.

In this case in OB74 you have given ASSIGNMENT and INVOICE REFERENCE as the criteria.

But what is probably happening is that the ASSIGNMENT is not matching in these documents and thus the system does not find

the item suitable or rather eligible for clearing.

If you check the documentation relative to the "Special processing of GR/IR clearing accounts" in SE38 -> SAPF124, you will find the following information:

"If you set the GR/IR accounts special processing indicator: The program then automatically uses the EBELN and EBELP fields as well a as the XREF3 reference field as grouping criteria.

...............................

This means that documents with the most recent posting date are initially ignored."

So the system is checking these three fields for grouping the documents.

For clearing GR/IR account it is not obligatory to set indicator GR/IR Account Special Processing. As described in note 546410 it can be more effective not use this indicator.

Also read note 546410 and 574482 thoroughly.