Asset retirement -Accumulated depreciation

[Former Member]

Dear All,

Am retiring the asset in februay 2012 using the transaction type 209, which has current net book value 1326.26 ,Acquistion value 3563.13(Acqistion Year :2007,June),accumulated depreciation 2276.46(which includes Jan 2012 depreciation 39.59).

When I simulate , the entries are the below appearing.

Acquistion Value 3563.13 (Cr)

Accumulated depreciation 2236.87(Dr)

Gain/Loss 1326.26 (Dr)

We want the accumulated deprecation should be debited with 2276.46 (2236.87+ Jan 2012 dep amnt 39.59).

Could some one tell why system is not including the jan 2012 depreciation in Accumulaed depreciation.Please let me know is there any way I can tackle this.

Thanks,

Ram

[former_member433617]

Your simulation is not including the last month because you haven't yet run AFAB for the last month? Use the last data in the last month as your retirement transaction effective Asset Value Date, else posting date - can't remember if AVD is specified in the ABAON entry/ABAVN entry or if the posting date becomes also AVD.

Regards

[Former Member]

HI ,

We already ran the depreciation (AFAB) for the month of January 2012. Depreciation already posted to the asset.

What all I need while am doing asset retirement by scrapping, I should see the system should include the January 2012 depreciation.

Thanks,

Ram

[atif_farooq]

Hi:

Please check at what date you are going to retire asset and has the dep for the month of January been posted. If it has been posted then system should accumulate the dep of January to the accumulated dep figure. Please check.

Regards

[Former Member]

HI Atif,

My date of posting for retirement is Feb 22,2012.

Depreciation for the month of January been already posted.

[Former Member]

Hi,

Please check the period control in depreciation key for retirement. I feel that the period control for retirement activity is driving the calculation here.

Thanks,

Radha

[Former Member]

Hi Radha,

I checked the Dep key settings. We are following Straight line depreciation and the period control for retirement is "02-Pro rata upto mid-period at period start date ".

But I really not understand how the above period control setting is restricting to not to include the Juanuary 2012 depreciation while retirement ?

Thanks,

Ram

[Former Member]

Hi Ram,

Is there any particular reason for using TTY 209. Can you just try simulating values with TTY 200.

Thanks,

Radha

[Former Member]

HI Radha,

When I use the TTY 200, am getting the below error, that is why am using TTY 209.

Ordinary depreciation positive in area 11

Message no. AA624

Asset affected: 000000010201-0000

Thanks,

Ram

[Former Member]

Dear All,

Is there anybody help me to address this issue ?

highly appreciated...

Thanks

[Former Member]

Hi Ram,

Could you please check whether negative values allowed in Dep area 11 in AS02 transaction by double clicking the depreciation area.

Regards,

Radha

[Former Member]

HI Radha,

Yes, I did but am getting the below error.

Usually we always keep open prior year in Asset accounting.Last November 2011 we went live with ECC 6. I guess since then we are getting the below error.

Fiscal year 2011 is already closed in Financial Accounting.

Message no. AA669

Diagnosis

You have initiated a recalculation of asset values for fiscal year 2011. However, fiscal year 2011 is still open is Asset Accounting, but not in Financial Accounting.

System Response

Due to this inconsistency between the General Ledger and the the subsidiary ledger, processing is terminated.

Procedure

Close fiscal year 2011 in Asset Accounting as well.

Please suggest.

Thanks,

Ram

[Former Member]

HI Ram,

Please refer to the SAP note 1073634 with regards to the above error message

Regards,

Radha

[former_member214289]

Fiscal year 2011 is already closed in Financial Accounting.

Message no. AA669

Diagnosis

You have initiated a recalculation of asset values for fiscal year 2011. However, fiscal year 2011 is still open is Asset Accounting, but not in Financial Accounting.

System Response

Due to this inconsistency between the General Ledger and the the subsidiary ledger, processing is terminated.

Hi

Here is what is the issue.AA and GL are linked by way of recon accounts.When AA year is open and you try to create an entry for sale of asset, the system tries to calculate acc depreciation and depreciation for the year .At the point it updates the asset tables and through that the GL ,It finds that GL is closed and hence the error

Reopen the year 2011 in FI and then do AFAR in test mode and AJRW/AJAB in the correct order.Then close the FI year

Test this in your QA system first as abundant caution.

Allocate points if you find this ok

[Former Member]

HI Atul,

Thanks for your response.

Last year we had similar situation,we have to retire the asset by scrapping and we had previous year open in AA and closed in FI.That point of time system included current year depreciation into accumulated depreciation during asset retirement.

But we don't know why ,now the system is not behaving as earlier.

Thanks