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Authorisation Group and Auth Code in REFX

Former Member
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Hello Experts,

(a)Requesting some insights into usage of authorsation groups in REFX.

I see that we can define them in config, say we define ZRECN for object RE contract.

We assign it to the Auth Group field in contract fast entry screen.

I see that the in PFCG we can assign the same to a role with object F-RE_Brgrp.

I am not clear on what can we limit in BRGRP and how does it relate to the auth group we defined?? Does it limit access to any tabs?? does it limit the user from editing some functions??

(b) I have defined user status from create, A1, A2 ... to A4 approve and activate, i see that in the status definition configuration we have auth key, what role does it play and where do we define it??

Requesting insights from experts

Veena

Edited by: Veena Poojari on Feb 14, 2012 8:30 AM

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Answers (1)

Answers (1)

Former Member
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Hi Veena,

Basically authorization group to control set of objects like buildings, contracts, rental units....

Ex.: person X is responsible for all F&B outlets in all buildings, update authorization group (let us assume F&B_auth) in contracts and assign this authorization group in Auth.Object F_RE_BRGRP nd assign it to role of person X

And authorization key can be used to control authorization for user statuses.

Ex. : in your case the statuses are A1,A2,..A4.

Create authorization keys for AK_A1,AK_A2, AK_A3, AK_A4 and assign these keys to your status profile.

Create role and assign auth.object B_USERSTAT, B_USERST_T and mentioned your authorization keys in these roles.

Like role_A1A2, assign auth.keys AK_A1&AK_A2 then the user will have authorization for only status A1&A2.

rgds,

Srini

Former Member
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Hi Srini,

Thanks for your time.

Thanks for the insights they are very helpful, I have afew questions

(a) With the lowest and highest status codes in status profile, we can set the limits then why do we need auth keys?

Where do we define the auth key?? AK_A1??

(b) If my rental unit is a common object while we create rental units on land and building, how can i assign a auth group to differentiate the users of land and space??

The user will have to assign the auth group in the transaction?? does it get defaulted?

Regards

Veena

Former Member
0 Kudos

Hi Srini,

Thanks for your time.

Thanks for the insights they are very helpful, I have afew questions

(a) With the lowest and highest status codes in status profile, we can set the limits then why do we need auth keys?

Where do we define the auth key?? AK_A1??

(b) If my rental unit is a common object while we create rental units on land and building, how can i assign a auth group to differentiate the users of land and space??

The user will have to assign the auth group in the transaction?? does it get defaulted?

Regards

Veena

Former Member
0 Kudos

Hi Veena,

(a) if you want authorization check at user status level, authorization key is compulsory. To create authorization key, use BS52

(b) common object ??, could you provide details of business requirement.

Yes, you have to enter authorization group in contract while creating contract . the user who is having authorization for this group can perform the allowed activities.

rgds,

Srini