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how to change employees' joining date

Dear All,

I need your assistance to modify the following issues.

1) how to change employee's hiring date after the payroll (i tried doing it through copying action menu and changing the personal action type, but couldn't find any action type "incorrect entry")

2) how to convert permanent payroll employee to "contractual employee/part time employee" without any IMG configuration?? (i know that by selecting part time employee in planned working time, we can convert employee to part time employee,but is there any other method?)

Thanks

Sambal

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3 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Feb 03, 2012 at 01:12 AM

    Did you try use PA30 - use the top menu and select Utilities > Change entry date.

    Regarding changing an employee from payroll to contractor - do you already have employee groups set up for different types of employee?

    How about payroll areas - any of them setup for non-payrolled staff?

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  • author's profile photo Former Member
    Former Member
    Posted on Feb 03, 2012 at 06:00 AM

    Hi Joginder,

    If the Correct entry date is after the Incorrect entry date, you can follow the steps given in this SAP help link:

    http://help.sap.com/saphelp_46c/helpdata/en/48/35c5a94abf11d18a0f0000e816ae6e/content.htm

    Thanks and Regards

    Chandrashekar

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  • author's profile photo Former Member
    Former Member
    Posted on Feb 03, 2012 at 06:51 AM

    Hi,

    To asnwer your 1st Question:

    There can be 2 situations to consider when the employees DOJ has to be changed:

    If the Actual Entry date of the employee is before the incorrect date:-

    1. Go to PA30

    2. Enter the personnel number of the employee whose entry date you want to change.

    3. Select Utilities Change payroll status.

    This takes you to the Payroll Status infotype (0003).

    4. Delete the entry in the Accounted to field.

    5. Choose Save.

    You return to the initial maintenance screen for HR master data.

    6. Select Utilities Change entry/leaving date.

    The system displays the Actions (0000) infotype screen. The From field denoting the

    begin date for the recordu2019s validity is ready for you to process.

    7. Enter the employeeu2019s actual entry date in the field From; this is the begin date.

    8. Save your new entries

    If the Actual Entry date of the employee is after the incorrect date.

    1. Go to PA30

    2. Specify the personnel number of the employee whose entry date you want to change.

    3. Choose the Actions infotype (0000).

    4. Choose Copy.

    This takes you to the Copy Actions (Infotype 0000) screen.

    5. Select the Incorrect entry date personnel action type.

    Do not change the pre-set validity period. In this case, the incorrect entry date is the

    start date of the validity period. Do not change any other data.

    6. Choose Save.

    You return to the initial maintenance screen for HR master data.

    7. Choose infotype 0000 Actions again.

    8. Choose Copy again.

    This takes you once again to the Copy Actions (Infotype 0000) screen.

    9. Select the Correct entry date personnel action type.

    10. In the field From enter the date on which the employee actually started working at the

    enterprise as the start date of the validity period for this personnel action type.

    The Incorrect entry and Corrected entry personnel action types do not have any

    infotype groups. You can use the information that is already stored in the system

    without having to change it.

    11. Save your new entries.

    To answer your 2nd Question: To convert the employees from FT to PT, you can tick on the part time option in Infotype 0007 or you can change the Capacity utilization to 50% for that employee in Infotype 0008.

    Regarding the status change from Permanent to contract...have you defined any EG / ESG's accordingly?

    Hope this helps

    Thanks

    Ranjeeta

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