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Import Ex Works delivery date in purchasing

Hi experts,

I have a business case for which I could not find any solution, and would like to hear your ideas and experience:

In purchasing, when you import, in some cases you buy FOB or Ex Works. In the purchase order the delivery date reflects the date when the goods arrive at our plant, and also MRP understands this date the same.

But, in the order print you should reflect to the vendor the date on which he should be ready in his plant/port/country; this date is not managed at all in the system.

Furthermore, the same problem exists with confirmations, when the vendor confirms the date on which he is "delivering" Ex Works, but the system expects to have in the confirmation (especially if it's relevant for MRP) the delivery date in our plant!

Needles to say, that in import scenarios transport time is meaningful, being a large part of the total lead time.

Thanks,

Mario

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5 Answers

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    Former Member
    Feb 28, 2013 at 08:47 PM

    Hi Mario,

        I was wondering if you found any solution. We have exactly same issue that you explained. For incoterm EX-works my understanding is that SAP doesnot has any solution. I am not sure if there is anything in SRM. Here is what we did.

    1. We added a tab at the Vendor master where we store transportation time for vendor for each delivering plant.

    2. We also created a new field on the Purchase order called 'ship Date' which is calculated based on incoterm and subtracts the transportation time defined on Vendor Master from the delivery date.

    3. We print ship date or delivery date on the purchase order based on incoterm.

    We still have problem with acknowledgements and especially when doing Vendor performance. How do you evaluate Vendor performance. The best case we can come out with is to compare the ship date with invoice date. We are really struggling with it.

    Can you enlighten me on if you found any other solution. Especially from acknowledgement perspective. We are in process of going for Supplier portal and I am afraid since this is a custom field how will SAP SUS handle the ship date.

    Additionally change in ship date doesnot necessarily means change in delivery date because you can plan accordingly with your transportation partner.

    Please let me know if you found any good solution.

    Regards

    Srikant

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    Former Member
    Mar 01, 2013 at 08:38 AM

    Can't Routes help in this process?

    Regards

    Waza

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    Former Member
    Jan 26, 2012 at 02:49 PM

    This message was moderated.

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    • Former Member Mario Adler

      Although the point you are making is correct and there is no direct solution for the problem, you can try using progress tracking with POs in such cases.

      It is not giving you any control or notifications and all, but atleast you can maintain all necessary steps required and track the progress in system. This tracking is manual and you need to enter all the steps and planned dates and actual dates.

      Regards,

      Dakshesh

  • Jan 27, 2012 at 11:47 AM

    i think it is possible to maintain different planned delivery time at VSR level. but can be defaulted into PO only in SAP retail.

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    Former Member
    Feb 14, 2012 at 08:30 PM

    Here in our company, we're considering the transit time in the "Goods receipt processing time" field. In fact, we know this field wasn't created to this proposal, but the system consider it to calculate the delivery date sent to the vendors.

    My best regards.

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