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Former Member

Item XXX WBS Element XX-XXX-XXX Budget Exceeded

Hi ,

When I am trying to post a parked MM invoice to 2 WBS elements:

to WBS L-01660-GBF08A-C18/51-11 : 265.094,22 GBP

to WBS L-01660-GBO08A-C18/51-11 : 78.092,78 GBP

I am getting an error Item XXX WBS Element XX-XXX-XXXX Budget exceeded .

When checking S_ALR_87013558 report, there is visible that budgets not

exceeded:

for WBS L-01660-GBF08A-C18/51-11 is available overall budget:

425.517 GBP

for WBS L-01660-GBO08A-C18/51-11 is available overall budget:

125.927 GBP

I tried reconstructing the availability control using the transaction CJEN but still not able to post the invoice .

As per my analysis with report S_ALR_87013558 the available budget for this WBS element L-01660-GBF08A-C18/51-11 is

425.517 under the overall tab -> available column.

and for 2012 none of the column is filled all the columns are left blank . Does it mean for the year 2012 the budget is not carried forward and hence I am not able to post the invoice for the year 2012 .

Can You please guide with this ?

Thanks & Regards,

Kavitha Venkatesh

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4 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Jan 25, 2012 at 09:10 AM

    hi

    check whether carryforward is done for year 2012.

    check your tolerance limit setting for which transaction system should trigger error.

    try to decative

    run the CJEN and

    again activate the Budget

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  • Posted on Jan 25, 2012 at 10:25 AM

    Hi,

    First check the your Project budget is annual or overall ? If Overall then no budget carryforward is required. If annual then you have to carryforward the budget but before that you have to carryforward your commitments.

    Also check your AVAC activation is on Budget release or budget enter.

    If that is on relase then available budget = "Budget release - assigned value"

    and not "Budget - assigned value"

    In Standard report available budget is "Budget - assigned value" .

    Check and revert

    regards,

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    • Hello Raj,

      In my knowledge planned cost is not included in Assigned value (please correct if i am wrong).As far as planned cost is concerned my catch is that the system updates the planned costs calculated in the sales order cost estimate to the sales order item in the form of cost elements and costing items. A requirement is that the sales order item is flagged as carrying costs and revenues.

      regards,

      Ankur

  • author's profile photo Former Member
    Former Member
    Posted on Feb 08, 2012 at 07:32 AM

    Hi all,

    Regarding this issue that I had posted earlier will there be any possibility of availability control not working properly for the PO'S

    with a splitted account assignment by percentage.

    Thanks & Regards ,

    Kavitha Venkatesh

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  • author's profile photo Former Member
    Former Member
    Posted on Feb 08, 2012 at 07:47 AM

    Hi Kavitha.

    You can check with entries are being taken in the availability control : Go to CJ31 ( your project/WBS) --> Extras --> availability Control --> Analysis , here you can check exactly which entries/amounts are taken in account and which are excluded,

    I hope this can be useful,

    Regards,

    Sara

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    • Assuming the Carryforward, Budget Availability ctrl check parameters being done properly per other responses, Please refer to my reply as per below thread for the reason why I think you see the error "Item XXX WBS Element XX-XXX-XXX Budget Exceeded".

      /thread/2133170 [original link is broken]

      -thanks

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