Create travel request before hiring date

[Former Member]

Hi.

One of my clients have a business requirement that the employees should be able to submit a travelrequest prior to their hiring date.

E.g. an employee has hiring date 1st of February 2012, and a travel clerk wants to create a travel request for the employee. Today the system reaction gives the following error message:

There is no HR master record 0001 for 00711800 on 23.01.2012

Message no. FITP700

Diagnosis

For personnel number 00711800 there is no master record 0001 for 23.01.2012. It is, however, a prerequisite for correct planning of a business trip.

Procedure

In personnel administration, create for personnel number 00711800 a master record 0001 for 23.01.2012.

If you do not have the necessary authorization to make changes, contact your system administration.

Is there any customising that can work around this problem? It is only a problem for travel requests, and all travel requests will be entered with header dates within the employee's validity dates.

Thank you

Best regards

Odd Reidar

[Marssel700]

Hi,

actually you cannot do so unless you modify the date of infotype personal data, or create a new personnel number dated prior to the trip. Te person must be in the system before the travel.

regards

[Former Member]

Hi, Marssel.

The employee number is already registered in the system, but it is not possible to do anything until system date is past start date in infotype 0001 and infotype 0017.

With all the info in the respective infotypes, it should be possible to record a new travel request. Does anyone have a clue why SAP has this restriction?

[Marssel700]

Dear Odd,

in fact it isn't a hiring date restriction but a master record date system validation. You don't need hire somebody to crate a travel request however you must enter its data in correct time.

Regards

[Former Member]

Hi.

I'm not sure if your answer made me any wiser

Do you know the reason why SAP has this limitation?

Odd Reidar

[Marssel700]

I wouldn't say it's a limitation. This is a system validation because Infotypes are time dependent records.

If you have a infotype with data 01.02.2012 to 31.12.2012 you cannot post on 01.01.2012 or 01.01.2013. Time dependent record says that there are no person on that dates.

[Former Member]

Hi again, Marssel

The header dates are within the BEGDA and ENDDA for the employee. It's only the registration of the travel request that is outside this date range.

Which posting is done before the BEGDA in a travel request?

Rgs Odd Reidar

[Marssel700]

You can't post before Personal Records Start Date (BEGDA).

Please check more on Time-Dependency of Master Data:

http://help.sap.com/saphelp_46c/helpdata/en/08/51442f43b511d182b30000e829fbfe/content.htm