2 Cheques assigned to 1 document - Vendor Payments

[Former Member]

Hi all,

At our end, while posting one payment, 2 Cheques have been assigned to one payment document.

Doc. No.:- 150000577

Co. Code:- 3000

Fiscal Year:- 2011

Posting Date:- 09.01.2012

Amount:- Rs. 180/-

Chq. No. 305760 & 305763 have been assigned to Doc. No. 150000577. We have cross confirmed the same in T-code u2013 FCHN where both the cheques are showing the assignment against Doc. No. 150000577.

Originally document no. 150000574, posting Date - 09.01.2012, amounting to Rs. 728,797.00 have a Chq. No. 305760 issued against the statutory payment but by mistakenly in SAP System, user has assigned that to Doc. No. 150000577, posting Date - 09.01.2012, amounting to Rs. 180/-.

Secondly Cheque. No. 305763 again got assigned to Doc. No. 150000577, that is our doubt ? When document No. 150000577 has already have Chq. No. 305760, how system has assigned one more cheque. No. 305763 to the same document No. 150000577?

Actually one payment document should get assigned to one cheque No. only. We cannot void either of the cheques since paid for Statutory purpose.

Please suggest a suitable way.

Regards,

Shridhar

[Former Member]

Hello Shridhar,

If the check box 'Payment document validation' is selected in program SAPFPAYM, there is no possibility of creation of duplicate check. In future, please ensure that this check box is always ticked.

However, since this has happened at your end, in the current scenario, i may suggest you to please void one of the two cheques and inform vendor accordingly.

Moreover, through FCH5 there is a possibility to create several cheques for one payment document. So my recommendation is to first ensure that this is blocked i.e as mentioned in the SAP note 944158, set the messages FS551 and FS601 as error messages.

If you reprint cheque through transaction FBZ5 (print form for Payment Document), the system will ask you, if you would like to print an existing check number or would like to get a new check number assigned (Check -> print->"Check information already exists. Reprint old check number or assign new check number?" => print with old check number).

Please try to void the cheque using FCH9.

I hope this information helps.

Thanks and regards,

Suresh Jayanthi.

[Former Member]

Hi Suresh,

Thanks for your reply.

We did the following things to resolve our issue.

1. We have not executed the program SAPFPAYM since not used by us.

2. With the T-code - FCH5 it is possible to assign more than 1 cheque (Std. SAP behaviour) to one payment document but with a warning messge - FS551.

We had implemented SAP in the year 2009 hence by default the Message No. FS 551 was included in the support package. We created a new entry via T-code - OBA5 for the message FS 551 - as an Error message with the option of Oneline as "E", Batchl as "E" and Standard as "W".

3. We have not customised Error Message No. FS 605 since that is for confirming the amount limit against issue of "N" of cheques. Not needed at our end since our requirement is to have one cheque = one payment.

4.We have not canclled either of cheques given to Vendors but kept a blank cheque already aside knowing that, that will be helpful. with the T-code FCHT we switched the Cheque No. between 2 documents and finally voided the cheque which we had with us via T-code - FCH9.

5. T-code - FBZ5 is for re-printing the old cheque or assigning the new cheque by voiding the old cheque. which as of now not required by us.

Thanks for your co-operation.

Regards,

Shridhar