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Ledger difference in GCAC

Hi ,

We are at the end of Financial Year and Jan - Dec and a run of GCAC transaction has shown a ledger difference .

I want to clear the same . Kindly let me know the process .



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3 Answers

  • Best Answer
    Posted on Dec 30, 2011 at 08:31 AM

    Dear expert

    This error may have happend, as transactions may have been posted, while you were transferring data from FI to SL.

    You now need to identify the account and then the period there is a difference in from GCAC. Make sure that users are not posting to that period anymore (you can use period control in FI OB52 to ensure that) and transfer the data for that period again after deleting all data for the period in SL

    Proceed as follows to clear the differences:

    Enter ledger 00 or a FI currency ledger as the base ledger. (You must first ronconcile the 00 and FI currency ledgers!)

    Enter the customer-defined ledger as the comparison ledger: for example, "OF" for cost of sales accounting.

    Enter the other selection criteria and execute the program.

    Check the list provided and if messages appear, read the messages and their long texts.

    If there are differences, determine the the type of cause as previously

    mentioned, and in the initial screen, exclude the related accounts from

    the comparison when restarting the transaction.

    Select the "Clear differences" function.

    Enter a valid clearing account and if desired, a document text (such as "Euro changeover").

    The clearing account must be a valid account for each of the affected

    company codes. Use an account that is not posted to in FI!

    It is recommended that you use the same clearing account that is used

    by the program RGEURBAL.

    The system posts one or several clearing documents (reference number "EUROCLEAR") and corrects the amounts accordingly in the comparison ledger.

    Restart the program once the posting is successfully completed and make certain that there are no more discrepancies with (except the clearing account) the base ledger.


    If you have selected additional fields to be cleared, they will be also be posted along with the clearing entry.

    If you start the program in the background, the clearing account has to first be entered in the selection screen. It is recommended, that you run the program one time before clearing, in order to check the amounts.




    1) Before the clearing entry by RGUCOMP4:

    Ledger 00 Ledger XY

    Account 140.000 1000,00 1010,00

    Account 800.000 -1000,00 -1008,00

    2) RGUCOMP4 posts differences to Ledger XY:

    Row 1: Konto 140.000 -10

    Row 2: Konto 800.000 8

    Clrng Row 3: Konto EUROACC 2

    3) After the clearing entry by RGUCOMP4:

    Ledger 00 Ledger XY

    Account 140.000 1000,00 1000,00

    Account 800.000 -1000,00 -1000,00

    Account EUROACC 0 2,00

    also refer below link



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  • author's profile photo Former Member
    Former Member
    Posted on Dec 30, 2011 at 08:28 AM


    check all the month end and year end activites are completed. if not please complete

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  • author's profile photo Former Member
    Former Member
    Posted on Jan 02, 2012 at 09:50 PM

    Hi Ajeesh ,

    The comparison ledger here is 8A which is the profit centre accounting .

    The difference exists for all the periods 1 to 12 for the FY 2011 .

    However 1 to 11 is already closed .

    The total year end difference is

    Period Base ledger CompLedger Difference

    001.2011 1,982,027.93 1,963,185.77 18,842.16

    002.2011 717,456.76 721,149.92 3,693.16-

    003.2011 428,065.87 443,516.02 15,450.15-

    004.2011 1,450,160.88- 1,453,189.46- 3,028.58

    005.2011 5,076,848.50- 5,076,849.29- 0.79

    006.2011 1,381,732.74 1,382,861.64 1,128.90-

    007.2011 1,499,193.60 1,498,065.91 1,127.69

    008.2011 3,420,515.01- 3,420,244.63- 270.38-

    009.2011 805,807.97- 804,757.61- 1,050.36-

    010.2011 619,939.59 621,785.43 1,845.84-

    011.2011 1,314,702.27- 1,317,362.06- 2,659.79

    012.2011 2,026,040.11 2,025,815.43 224.68

    • 3,413,578.03- 3,416,022.93- 2,444.90

    Please suggest how to proceed with investigation .

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