Maintenance Times - Where to properly capture?

[Former Member]

All,

First off, thank you for all your knowledge and input to others who post on this board - your expertise is greatly appreciated! Also, I would GREATLY appreciate any help any of you might be able to offer on this question!

We are implementing PM for the first time, and as such, have basically implemented it in it's most simple form where possible. We are however, using breakdown orders, notifications(for corrective order conversions only), and maintenance plans to generate preventative orders at 'x' time intervals.

My main question (for now) is, where do we capture the main times associated with the maintenance process for use in the standard SAP reporting analysis?

For example, here are some of the things they wish to capture:

1. Scheduling times u2013 Where does the planner enter the day/time theyu2019d like work to begin on the order?

2. Total # labor hours spent by technicians working on the maintenance order.

3. Work duration - when did the work on the order start, and when did it stop? (not # of labor hours)

4. For breakdowns, how many hours was the equipment non-operational?

5. For notifications, when was the maintenance issue first reported?

And here are some of the relevant fields I see in orders & notifications:

-_Notifications_

- u2018malfunct.startu2019

- u2018malfunct.endu2019

- Orders

- ORDER HEADER:

- u2018bsc startu2019 / u2018bsc finu2019

- u2018breakdown dur.u2019

- u2018malf.startu2019 / u2018malfendu2019

- PER OPERATION

- u2018worku2019

- u2018duru2019

- Confirmations

- By OPERATIONS

- 'work startu2019 / u2018work finishu2019

- u2018act. worku2019

Secondly, which reports would you recommend running within SAP to get at the answers to the above questions?

Lastly, is there any SAP activity that would impact these times they wish to measure? Example u2013 Does checking u2018final confirmationu2019 when confirming change a key time? Example 2: Does TECOu2019ing an order impact the times logged? Example 3: Changing u2018priorityu2019 on notification or order have an impact? Any other activities that you can think of that would cause time impacts?

Thank you all for your help!

Andy

Edited by: Andy Z on Dec 21, 2011 10:47 PM

[Former Member]

Hi Andy,

Too Many Questions All Together, Any way wel will go 1 at a time:

1. Scheduling times u2013 Where does the planner enter the day/time theyu2019d like work to begin on the order?

In this refrence I would like to bring to your kind notice that when you talk about the orders it is not the Equipment or Breakdown side that you are capturing. It is only the Financial aspects that you are lookin at. the complete time periods if you say for an Equipment is captured in the Notification Only.

and as far as the Scheduling is concern it can not be done Automatically, you need to release the order manually when you are starting the job on the field.

2. Total # labor hours spent by technicians working on the maintenance order.

Calculating total working hours is very complex, you see that it is quite possible that you have multiple no of gangs working simultaneously on the system, out of which each job requires different time duration, there could be some Helpers who are not actually the part of process but helps in speeding up the process. and at the same time there could be a few Line items in the operation for the issuing of the material like Greese, oil, Cotton waste and marking cloth which are used in all the other operations

what you want to calculate, is it man Hours?

The costing is done based on the activity type, and there rates maintained.

at the same point of time you can have the complete timing for themaintenance order that the work was done that is from Release to Techo.

3. Work duration - when did the work on the order start, and when did it stop? (not # of labor hours)

I guess the answer is in the above Question only.

4. For breakdowns, how many hours was the equipment non-operational?

you can get the same from the Notification Malfunctioning Start and End Time,

5. For notifications, when was the maintenance issue first reported?

Notification Creation time is the time when the issue is first reported.

Hope it helps you.

Regards

Yawar Khan

Edited by: 1234_abcd on Dec 22, 2011 5:49 AM