POWL does not update Expense Reports for Approval

[Former Member]

Hi,

I am about to replace the UWL with POWL and the configuration have been made successfully when it comes to leave approval and expense reports but the Expense reports for approval refuses to update itself (no items in the list)

If I go to Transaction code SWI5 am I able to see all u201Cwork items to be processedu201D . From this list I can see three Task IDs

TS12300097 Approval Process (1 work Item)

TS31000007 CATS: Approval by Supervisor (1 work item)

TS99300002 Approve travel expenses (2 work Items)

In transaction POWL_COCKPIT in the maintain POWL Type details I have flagged the Sync. Call for FITV_POWL_TRIPSFORAPPROCAL_EXP. I have also assigned same Task ID as Approve travel expenses (TS99300002) to POWL in transaction SM31 table IBO_C_WF_TA_P_SC.

Result is that the list is empty in the POWL but if I go to UWL Authorize list it shows 2 items which is correct.

Please help me out here because I have searched a lot for a solution but havenu2019t found anything.

[siddharthrajora · Accepted solution]

maintained the employee list?

The employee list can be maintained centrally in the R/3

backend for all users (managers). Therefore please use the

transactions FPB_MAINTAIN_PERS_M or FPB_MAINTAIN_PERS_S.

With this the object list is done for the POWLs.

If no emplyoee list exists for the manager, then there will be no items.

also there is a separate POWL for the Trips, Can you check it

[Former Member · Accepted solution]

Hi,

I would like to wish you a happy new year and also thank for a fast reply.I am sorry that I havenu2019t replied earlier but I havenu2019t been working during Christmas. I am usually a technical consultant so I am not that experienced with HR. I havenu2019t maintained the employee list so I guess thatu2019s the issue here. I started the transactions FPB_MAINTAIN_PERS_M FPB_MAINTAIN_PERS_S but then I got confused. I will try to get help from an application consultant and see if this will solve the problem. I am not sure what you mean with a separate POWL for the trips? Do you mean a separate query?

Best regards

[Former Member · Accepted solution]

Best regards

Hi again,

I had some help to figure out how the transaction FPB_MAINTAIN_PERS_M and FPB_MAINTAIN_PERS_S works but still the same result as before. To be sure that I am doing the right thing here I will describe the details.

FPB_MAINTAIN_PERS_M

Personalization Dialog (Trip Approval)

User Name My username

Selection By P (Selection Using List of Personal Numbers)

Personnel Number number of the person (Manager)

View A_ALL

Controlling Area U001 (Customer specific)

Cost Center

Cost center group

I have also checked that my user is mapped to the user with the Personnel Number (Manager) in transaction se16n table PA0105 --> details --> ID/Number (my user name) and USRID (my user name). I think everything is in place but please correct me if I am wrong.

Best regards

[Former Member · Accepted solution]

Hi,

I tried to launch the separate POWL for trips approval but with the same result. I also found this note 1335546 but it shouldnt be relevant for us since we are running EHP05 but it describes the same problem as we face.

Best regards

[siddharthrajora · Accepted solution]

Remember Employee list is the key! Did you maintain it?

The employee list can also be maintained centrally in the R/3

backend for all users (managers). Therefore please use the

transactions FPB_MAINTAIN_PERS_M or FPB_MAINTAIN_PERS_S.

With this the object list is done for the POWLs.

If no emplyoee list exists for the manager, then there will be no items.

POWL is based on personalization framework where every user has its own

set of queiries and types, which are assigned using TX POWL_QUERYR or

POWL_TYPER which is role based. Similarlaly POWL_QUERYU and POWL_TYPEU

for user based.

If you want to delete a query from all users, please delete a entry from

POWL_TYPER or POWL_QUERYR.

More information on POWL can be get from

http://wiki.sdn.sap.com/wiki/display/WDABAP/POWL

http://help.sap.com/saphelp_erp60/helpdata/EN/42/d6652b755c1630e10000000

a1553f7/frameset.htm

Once you delete the entry, please run the report POWL_d01.Please check

the details of report before running it.

[Former Member · Accepted solution]

Hi Siddharth and thank you for the support,

I have done all the things that you mention but with no success I have also been through the wiki documentation but I wasnu2019t able to find anything useful. Is it possible to send a configuration guide I have created with print screens of the steps that have been done?

Best regards

[WouterLemaire · Accepted solution]

Hi,

I'm having the same problem...

Anyone has a solution to make Travel approval working?

Thank you

Kind regards,

Wouter

[WouterLemaire · Accepted solution]

Solved it by running the report:

FPB_MAINTAIN_PERS_M

Filled in:

Personalisation Dialog: DIA_CO_CCA_TR

Selected: Update Initial Data Also

Execute

Selection by : P

Personnel number: All pernr's of employee's that the manager wants to view

Save

After those steps, the employee's will be visible for the manager

[Former Member · Accepted solution]

Hi,

It's great to hear that you solved it! Is it OK with you if I contact you by mail I have a few questions.

Best regards

[Former Member · Accepted solution]

Hi,

As you said the main key was transaction FPB_MAINTAIN_PERS_M or FPB_MAINTAIN_PERS_S. I wasnu2019t sure how to use them correct but the whole thing is solved now so thank you so much for the help.

Best regards