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Material Description to be overwritten in PR/PO from material master

Hi,

when we create a PO/PR from ME51n and ME21n the material description field is mandatory hence inspite of making setting as display only in SPRO the inital screen will except any description and will save it.

Is there any thing else by which the description data can be overwritten from material master so that even if the user enters any xyz description the system overwrites it from the material master.

Regards,

Reena

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4 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Nov 24, 2011 at 07:37 AM

    Hi,

    You can also maintain Info. Record PO Text in Info Record and select No MText in Purchasing Org Data 1 Tab.

    Info Record text will be copied into PO.

    Hope this helps!

    Reetesh

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  • Posted on Nov 24, 2011 at 09:00 AM

    Hi,

    You can very well achieve it by making the field "Material description" a "Display" field in the IMG path: Maintain screen layout at document level

    However, you have to use the right "Field selection key" to make the screen changes. For eg. for NB purchase order, the field selection key would be NBF and not ME21N.

    The field selection key that is applicable for the document type can be found in "Define Document types" img activity.

    I have checked this and it works perfectly fine for both PR & PO.

    Once you enter the material number in PR (or PO), the material description is brought from material master and then the field is greyed out. (thought initially the matl. description field looks editable).

    << Moderator message - Point begging removed >>

    Cheers.

    Prabhu S

    Edited by: Rob Burbank on Nov 24, 2011 10:24 AM

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  • author's profile photo Former Member
    Former Member
    Posted on Nov 24, 2011 at 09:05 AM

    First check what is the relevant Document type and FIELDSEL. you have in SPRO-MM-PO-Define Document Types

    Then go to SPRO-MM-PO-Define screen layout at document level. Select the FIELDSEL you found above and go to details BASIC DATA, item. Mark Material Descriptions as "Display".

    Please revert if this is helpful.

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  • Posted on Nov 25, 2011 at 05:58 AM

    if a material master is maintained, PR /PO take the description maintained in the material master, if the field is left blank. if some data is entered, it wont be overwritten.

    if you are making PO for items which are not maintained in the material master, then it gets compulsory to enter text nd material group

    so there is no need to maintain the field as required entry or display. you may need to ensure user descipline not to enter any text , if the material number is being inputted

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    • making the texts display only is not a desirable solution since in such cases how wil you handle service PO or PO with text item.

      you may have to use an enhancement to replace the data with MM text

      you should be able to use ME_PROCESS_PO_CUST. define the logic to include situations where there is no material master

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