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GL Account Determination

I wanted to understand what exactly is GL Account Determination? How changes there affect accounting and reports?

Can some one please point me to material which explains this with sample accounting entries.

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2 Answers

  • Best Answer
    Nov 23, 2011 at 10:34 AM

    Hi,

    G\L Determination window is a place where you can set the default accounts with respect to the Purchase, Sales, General, Inventory when any transactions related to the same is performed in the database.

    All the accounts defined there are the defaults which are picked when you record a transaction and changing any default account from one to another would change the recording and the balances of the G\L Account earlier taken.

    Example : If under General Tab of the G\L Determination, Rounding account is changed from one G\L Account to another then some transaction balance will display in first G\L Account used for rounding and then rest postings in other G\L Account after the change. In the Reports like Trial Balance and Profit & loss, two different accounts will be displayed.

    Also, changing accounts can lead to inconsistency as well, where the changed account is not correct and then recording is performed in the same.

    Kind Regards,

    Jitin

    SAP Business One Forum Team

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    • Hi,

      Default account as control accounts are ones like 'Receivables' etc. When these are defined, the G\L account will be defaulted in the window where these are needed.

      As an example, check in DEMO by defining the 'Cash on HandAccount' under the 'Sales' tab of the G\L Determination. When you goto the Incoming Payment and then to Payment means > Cash tab, the G\L Account will be defaulted.

      If the G\L Account is not defined, then user may get a message in red mentioning that the G\L Account is missing and the transaction will not be posted.

      Kind Regards,

      Jitin

      SAP Business One Forum Team

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    Former Member
    Nov 23, 2011 at 10:02 AM

    HI

    It is the basic account setup for account related activites in sap business one.

    Check the below link for maore details:

    http://wiki.sdn.sap.com/wiki/display/B1/SAPBusinessOne...ToGo-3.TheBasicsofFinancial+Accounting

    ---Check the step 4 in the above link

    Check the Eleraning link which will give you more idea:

    http://www.sdn.sap.com/irj/sdn/businessone?rid=/webcontent/uuid/205e754b-4985-2e10-6ebb-9052abcc59ad

    Edited by: kambadasan on Nov 23, 2011 3:44 PM

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