GL Account Determination

[Former Member]

I wanted to understand what exactly is GL Account Determination? How changes there affect accounting and reports?

Can some one please point me to material which explains this with sample accounting entries.

[jitin_chawla · Accepted solution]

Hi,

G\L Determination window is a place where you can set the default accounts with respect to the Purchase, Sales, General, Inventory when any transactions related to the same is performed in the database.

All the accounts defined there are the defaults which are picked when you record a transaction and changing any default account from one to another would change the recording and the balances of the G\L Account earlier taken.

Example : If under General Tab of the G\L Determination, Rounding account is changed from one G\L Account to another then some transaction balance will display in first G\L Account used for rounding and then rest postings in other G\L Account after the change. In the Reports like Trial Balance and Profit & loss, two different accounts will be displayed.

Also, changing accounts can lead to inconsistency as well, where the changed account is not correct and then recording is performed in the same.

Kind Regards,

Jitin

SAP Business One Forum Team

[Former Member · Accepted solution]

Thanks for Answer,

Then why do i have to give control accounts at time of GL Account Determination?

What happens if i dont give these default Account?

for example what would happen if i dont give Cash Discount Default account? what would happen when i give cash discount while taking payment?

[jitin_chawla · Accepted solution]

Hi,

Default account as control accounts are ones like 'Receivables' etc. When these are defined, the G\L account will be defaulted in the window where these are needed.

As an example, check in DEMO by defining the 'Cash on HandAccount' under the 'Sales' tab of the G\L Determination. When you goto the Incoming Payment and then to Payment means > Cash tab, the G\L Account will be defaulted.

If the G\L Account is not defined, then user may get a message in red mentioning that the G\L Account is missing and the transaction will not be posted.

Kind Regards,

Jitin

SAP Business One Forum Team

[Former Member]

HI

It is the basic account setup for account related activites in sap business one.

Check the below link for maore details:

http://wiki.sdn.sap.com/wiki/display/B1/SAPBusinessOne...ToGo-3.TheBasicsofFinancial+Accounting

---Check the step 4 in the above link

Check the Eleraning link which will give you more idea:

http://www.sdn.sap.com/irj/sdn/businessone?rid=/webcontent/uuid/205e754b-4985-2e10-6ebb-9052abcc59ad

Edited by: kambadasan on Nov 23, 2011 3:44 PM

[Former Member]

following is script above the link to which you have pointed me

Portal pointer. For detailed G/L account determination instructions, consult your SAP implementation partner and download the "How to Determine G/L Accounts for Automatic Creation of Journal Entries" and "How to Make the Initial Settings in SAP Business One" guides from SAP Business One Customer Portal at http://service.sap.com/smb/sbocustomer.

when i logon to customer portal. i am unable to find this document?

is it possible to give exact path of document?

[Former Member]

The document might be moved.

So please check the another Elearning link which will give you more idea.

[Former Member]

link dos'nt talk in detail about financial impacts of GL account determination.

Wanted to understand that.