Mass Approval + User Decision Notes

[Former Member]

Hello

We are configuring UWL in a SAP Nw 7.01 SP10 Portal.

We have created a custom XML file where we define a decision task with approve and reject actions; user decision notes are enabled in both actions:

<ItemTypes>
     <ItemType name="uwl.task.webflow.decision.TS90100261.SAP_ECC_Financials" connector="WebFlowConnector" defaultView="POCAllView" defaultAction="viewDetail" executionMode="default">
		<ItemTypeCriteria systemId="SAP_ECC_Financials" externalType="TS90100261" connector="WebFlowConnector"/>		
		<Actions>
			<Action name="ApproveRequest" groupAction="yes" handler="UserDecisionHandler" returnToDetailViewAllowed="no" launchInNewWindow="no">
			  <Properties>
				<Property name="decisionKey" value="0001"/>
				<Property name="UserDecisionNote" value="true"/>
				<Property name="display_order_priority" value="uwlExcludeFromPreviewDetail"/>
				<Property name="UserDecisionTitle" value="Approve the request"/>
			  </Properties>
			  <Descriptions default="Approve"/>
			</Action>
			<Action name="RejectRequest" groupAction="yes" handler="UserDecisionHandler" returnToDetailViewAllowed="no" launchInNewWindow="no">
			  <Properties>
				<Property name="decisionKey" value="0002"/>
				<Property name="UserDecisionNote" value="mandatory"/>
				<Property name="display_order_priority" value="uwlExcludeFromPreviewDetail"/>
			  </Properties>
			  <Descriptions default="Reject"/>
			</Action>
		</Actions>
	</ItemType>
</ItemTypes>

Then we define a view that allows mass approval/rejection using checkboxes and a submit decisions button:

<View name="POCAllView" selectionMode="SINGLESELECT" width="98%" supportedItemTypes="uwl.task.webflow.decision.TS90100261.SAP_ECC_Financials" columnOrder="APPROVE, REJECT, subject, creatorId, createdDate, priority, attachmentCount, dueDate, status, MYATTRIBUTE01, MYATTRIBUTE02, MYATTRIBUTE03" sortby="priority:descend, dueDate:ascend, createdDate:descend" tableDesign="STANDARD" visibleRowCount="10" headerVisible="yes" queryRange="undefined" tableNavigationFooterVisible="yes" tableNavigationType="CUSTOMNAV" refresh="300" dueDateSevere="0" dueDateWarning="0" emphasizedItems="none" displayOnlyDefinedAttributes="yes" dynamicCreationAllowed="yes" actionPosition="bottom" referenceBundle="pocall_tasks">
      <DisplayAttributes>
        <DisplayAttribute name="APPROVE" type="checkbox" width="" actionRef="ApproveRequest" referenceBundle="PoC.Approve" hAlign="CENTER" vAlign="MIDDLE"/>
        <DisplayAttribute name="REJECT" type="checkbox" width="" actionRef="RejectRequest" referenceBundle="PoC.Reject" hAlign="CENTER" vAlign="MIDDLE"/>
	  </DisplayAttributes>
      <Actions>
	<Action reference="submitUserDecisions"/>
        <Action reference="refresh"/>
        <Action reference="defaultGlobalWizard"/>
        <Action reference="addToNavigation"/>
        <Action reference="removeFromNavigation"/>
      </Actions>
    </View>

However, we don't know how to include the decision note if the checkboxes + submit decision button are used.

Does anyone have experience with this configuration and knows the solution? Points will be rewarded.

Thanks,

Jon

[Barin · Accepted solution]

hi jon

i am assuming that you are talking about approving multiple work items from uwl by selecting the approver check box for each item but I am unable to visualize your requirement for note field during mass approval.

can you explain

thanks

barin

[Former Member]

Jon,

Were you able to resolve this issue? I have a similar issue. I created a mass approval view for my item type. It has 2 columns - 'Approve' and 'Reject' with 'Submit Decisions' button. But in my item type configuraiton, i have the 'userdecisionnote' as mandatory for rejections. Now when i reject using the mass approval view, it does not attach the notes. Also the rejection is not working even if I add the notes in the view since it is not able to attach the note. It gives me a message saying that rejection notes are not attached and hence rejection is not carried out.

Can you please help me here? Appreciate your time.

[kiruthika_s]

Hi,

create a custom view/subview for the UWL item and configure it according to your needs.

Have a look at this blog:

and also check the documentation:

http://help.sap.com/saphelp_nw70ehp1/helpdata/en/4e/72112bc9ea484196f2a5fdc68f5f5f/frameset.htm

Regards,

Kiruthika