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Former Member

Negative quota deduction - ESS Portal and Backend (Complex problem)

Hi experts,

This might be a complex problem.

We are having several employees getting an error when they try to book a leave that would deduct from quota 30 (which allows negative deduction to 4,48333- hours).

If we try to book on the backend the system works fine (gives you the info message regarding negative deduction), if we try through the Portal system gives you the error message HRTIM00REC 014 regarding insufficient quota.

Please find on the following link all the details (data, config and testing details).

Thanks in advance!


Andre Sousa

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1 Answer

  • Best Answer
    Oct 31, 2011 at 06:10 PM

    When an employee send a leave request in ESS, the records will not be

    real deducted from IT2006 in backend. The real deduction is after the

    manager approve the request in MSS. In other words, the real records is

    deducted from IT2006 and transfered to IT2001, after manager approve the

    request in MSS. That does not depend on when the request sent by ESS

    end user.

    This is the standard functionality. A simulation run during quota

    overview does not perform all the extensive checks which are performed

    during posting. Hence there is no error in current standard release


    After using Rptarqpost you ll have corrct quota update or you can suppress the messages as explained below!!

    The function module which is called is HR_BLP_MAINTAIN_TIMEDATA.

    It is called inside the following Leave request method:


    In the BAdi PT_ABS_REQ, the method SIMULATE_VIA_BLOP takes care of all

    quota calculation. It derives which quota types to be deducted during

    simulation. Here you can have your custom code implementation to

    influence the standard behavior as per your business requirements.

    Its more of a simulation in ESS so no actual like backend!

    Please read the note 1070831 on how tis works!

    Also if you want to display this error as warning even this

    can be congigured:

    With our new Leave Request application, we've taken the approach to

    display all messages the same way they are displayed in the Time

    Manager's Workplace (TMW) transaction PTMW. In this case, the error

    message HRTIM00REC 014 regarding the insufficient quota is displayed.

    The customizing of the Leave Request application permits changing the

    message type from error to warning so that the system behaviour observed

    with the previous leave request can be retained.

    The customizing View can be found in the Implementation Guide following

    the path "Personnel Management > Employee Self-Service >

    Service-Specific Settings > Working Time > Leave Request >

    Processing Processes > Configure Output of Messages".

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    • Former Member Siddharth Rajora

      Following your hint I was looking at configuration for counting rule

      013 (assigned to absence type 1301) and I figured out that no over

      entitlement deduction rule was assigned to this counting rule.

      I did assign the same counting rule for over entitlement and it seems

      to be working fine.

      Anyway I found out that this issue was not happening on the backend

      because they only create absences of type 1301 in January and they

      create them for specific dates of the year (usually on the week between

      Christmas and New Year).

      As on the Portal behavior is a little different because it does a re-

      processing of future dated absences, it will always re-process those

      absences of type 1301, assigned to counting rule 013 that didn't have

      over entitlement deduction rule assigned.

      I am doing final tests with the client to confirm everything is working


      Best regards,

      Andre Sousa