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Former Member

Clearing document F.13

Hello Experts :

We have two system here SAP 1 and SAP 2

1) Invoice get created in SAP 1 and Replicated in SAP 2 via Interface as open item (Accounting entries also done in SAP 2)

2) Invoice get cleared in SAP 1 say after 6 days (Account entries also replicated in SAP 2 only entries no clearing happen so far)

Question :

How can I clear open item in SAP 2 . Can i use F.13 if yes then how I can clear only those open item in SAP 2 that are clear in SAP 1 ?

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4 Answers

  • Best Answer
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    Former Member
    Oct 27, 2011 at 03:21 PM

    Thanks for your Input Ravi/Atif

    Here Doc numbers are same, so what I understand is when invoice will be clear it will create and clearing doc number

    Say Invoice line item 1,6,9 get clear it will going to create Clearing doc number in SAP 1 so now we will send this clearing doc number with other details like vendor, Doc number/Doc type details to SAP 2 and maintain rules in SAP 2(OB74) then F.13 program will search the doc type with clearing doc number coming from SAP 1 and will match with Doc number in SAP 2 already sent before and will clear only that line item /Invoice that are cleared in SAP1 ?

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    • You cannot use F.13 for partial or residual payments. F.13 will for only full clearing. It cannot clear partial clearing, as you do not have any such standard configuration to make partial clearing through F.13.

  • Oct 27, 2011 at 04:58 PM

    Hi,

    you can define criteria for automatic clearing In OB74. It works in F.13 for GR/IR account but for other accounts, such as clearing bank accounts, you wont get it because that account was defined in OBYC.

    there is a way to cheat this process. You must enter in table T030 by transaction WRX and attach other accounts beside GR/IR by changing only the field 'Acct modif' for each one entry. With this trick but you can clear other accounts through F.13 automatically without interfering with regular logistic processes. I recommend that you take a test and verify the results.

    Regards

    What is the T.Code to clear gl accounts in a mass manually?

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  • Oct 27, 2011 at 02:40 PM

    Check your OB74 configuration. Maintain proper clearing criteria.

    In F.13 you have document number option.

    Whether the documents are same in SAP1 and SAP2 systems? If so, identify the document numbers which are required to be cleared.

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    • Former Member

      Sorry My MIstake I just checked in the system when we are sending the interface from SAP 1 say Invoice xxxxxx it get replicated in SAP 2 as Invoice YYYYYY ,so it means document number is different in both the system .

  • Oct 27, 2011 at 02:51 PM

    Hi:

    Beside the suggestion given by Ravi you can also make use of F-03 to manually clear the items.

    Regards

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