approval procedure process

[Former Member]

Hi All experts,

Please help to clarify the approval procedure.

1. After the document(from draft) has been approved or rejected, the record from the OWDD will be deleted or not?

2. Can the approved draft be deleted?

3. Can the rejected draft be deleted?

4. The final document (e.g. ORDR) has the WDDStatus, but can I trace back approved by which OWDD.WDDcode?

Thanks

Gary

[former_member541807 · Accepted solution]

hi Gary,

1. in the OWDD if the document is still draft then check the Field

Status = W

Draft = Y

approved or Rejected Docs will not be deleted.. it is by design

2.NO cannot be deleted it is by Design

3. NO, cannot be Deleted. it is by Design

4.yes, you can still trace it. use the Approval Status Report. just select the line you wish then in the lower half of the window, you can see the details of the approval process.

regards,

[Former Member · Accepted solution]

Thanks Avelino Fidel

This is why I confused. The OWDD.DocEntry was base on the OWDD.IsDraft.

Good hints: Thank you very much

Gary

[former_member218051]

hI,

iN sap 8.8 pl 21

If the draft is generated and the document is generated then draft can be deleted. Still OWDD keeps the track of it.

Through approval decision report you can get the details.

Thanks

Malhaar

[Former Member]

Hi Gary,

1. No, the record in OWDD will keep intact.

2. As far as I can remember, no, you can't deleted it. Logically, if you want to recall / view the document later for historical purpose, how the system gonna display the original draft document if it can be deleted.

3. As far as I can remember, yes, you can delete this one. Logically again, since the document already stored in document table such as OPOR, ORDR and so on, system could display later even the data in ODRF already deleted.

4. Yes you can, just query to OWDD, the information stored in ObjType and DocEntry

SELECT * FROM OWDD WHERE ObjType=17 AND DocEntry=123 -- ObjType 17 for ORDR, 123 just an example of the docentry

updated: I already test it at 8.81 PL6. Seems I right regarding number 3. You could delete the draft if the document already approved and generated.

Best Regards,

Hendry Wijaya

Edited by: Hendry Wijaya on Oct 20, 2011 4:41 PM