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Former Member

PGI after Invoicing process

Dear All,

We have a scenario wherein due to lack of space in Factory, the goods is moved to an external warehouse and from there it is being dispatched to the Customer as soon as they get the clearance approval. The Excise Invoice and pre-shipment Invoice are raised when the goods move out of factory without the PGI . The PGI is done later when the goods move out of the external warehouse to the Ship-to- location. Subsequently the Commercial Invoice is created.

For this we had mapped external warehouse as Storage location and the scenario is working fine.

Now there is a case arised where the business wants to move the goods from the external warehouse to a C&F location in the region of the Ship-to-party so that there is no delay in the dispatch.

So the cycle will be Plant--> External warehouse> C&F location--> Ship-to-Party.

I would like to know the best way to map this scenario considering the process and the documentation.

Regards,

Karthik.

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3 Answers

  • Best Answer
    Oct 19, 2011 at 11:20 AM

    The simplest way is to have one more storage location for C&F so that the stock transfer will happen from External warehouse storage location to this C&F storage location. From there, once goods are moved, you can do PGI.

    The other option is to go for consignment sales from C&F assuming that the ship to party is your end customer. Otherwise, this is not possible. Of course, for the scenario what you had narrated, the first one above would be most appropriate one.

    G. Lakshmipathi

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    Former Member
    Oct 19, 2011 at 11:20 AM

    Hi,

    You can map C&F Location as a Non-Excisable depot and process.

    Hope this helps.

    Regards,

    Sharan

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  • Oct 19, 2011 at 11:21 AM

    Hello

    Try Consignment business process for your requirement.

    Regards

    JP

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    • Former Member Lakshmipathi Ganesan

      Dear Lakshmipathi,

      a) Material is being sold to some X1 customer for which, a sale order is raised and that end customer is treated as a sold to party.- Correct

      b) Once stock is made ready in parent plant, it would be moved to external warehouse which is treated as another storage location and you create a delivery, do PGI & Billing on X1 with Y1 as ship to party who are in another state for which the necessary tax and ED are levied in the billing document.- Correct

      c) Though goods are invoiced, one more physical activity is being carried out that is it is being transhipped at C&F location and from there with the documents generated at second stage stated above, the goods are delivered to X1 customer.- This is the new requirement which needs to be mapped.

      I would also like to add that I am stil not clear on what clearance your client has got from statutory authorities to have a transhipment at c&f location. May be if you can explain this from legal point of view, to some extent, suitable proposal can be given.- Basically the sold to party i.e. the customer decides to which location the dispatch of the goods to happen.So based on that the dispatch is being done from the External warehouse. But the quantity which needs to be delivered to the Ship-to-party is known well in advance and hence the Outbound delivery is made but PGI is not done until the goods is actually shipped to the customer. The Trans-shipment from External Warehouse to the C&F location is being planned to avoid the delay in transit after the Customer gives the Dispatch clearance. Unless the clearance is given we cannot do the PGI as till that time it is the liability of the company.

      Hope the scenario is clearer now.

      Regards,

      Karthik.