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Former Member

I can't delete a sales order item which has canceled the billing document.

SO 22000001/20

-> Invoice for 2200001/20 2011/10/11 Completed

-> Accounting Document 44000001 2011/10/11 Cleared

->Cancel. INV F. 23000001/20 2011/10/13 Completed

->Accounting Document 28000001 2011/10/13 Cleared

I bill a sales order related item and then I found there is a error.

and I canceled this billing and want to delete this sales order item.

the system shows error message which shows "already has subsequent document"

but I have already canceled the billing. why can't I deleted the sales order item 20?

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5 Answers

  • Best Answer
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    Former Member
    Oct 19, 2011 at 06:55 AM

    Hi,

    Do as per Mr. Shiva ram suggested, come to VA02 select the line item and give reason for rejection and save the document,the line item will not come in to invoice.

    Regards

    Ram

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  • Oct 19, 2011 at 02:53 PM

    but I have already canceled the billing. why can't I deleted the sales order item 20?

    Correct solution (use rejection reason) has already been given, but to explain "why" - this is because the sales order and line number have already been captured in the document flow and as the reference field on the subsequent document. For example, if you look in VBRP table for the cancelled invoice, you'll most likely see the order number there. If the record is deleted, it'd caus inconsistencies in the database and loss of reference data.

    The sales order and delivery item can only be deleted if there are no consequent documents. If you delete the delivery you can also delete the order afterwards and the order with no delivery may also be deleted. But as soon as you create an invoice (which can only be cancelled, not deleted because it's a financial document), then it's not possible to delete the order.

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  • Oct 18, 2011 at 06:56 PM

    Try to put reason for rejection for the line item and check the document status.

    Regards,

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    Former Member
    Oct 19, 2011 at 06:39 AM

    Hi ,

    Check Delivery has been created for that item or not. If created , cancel it and try to delete the item.

    With Regards

    S.Siva

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    Former Member
    Oct 19, 2011 at 06:50 AM

    Dear Hung Fa Hu

    In order to cancel the sales document firest respective billing documnet and delivery documnet (Reverse PGI) has to be calcelled.

    Then only system will allow you to cancel the sales document.

    In your case you canceled the invoice and you just reverse the PGI by using the t.code (VL09) and go to the va02 assign the reason for rejection. and this document will not be used any longer.

    Save the document.

    Please check it and revert

    Thanks&Regards

    Raghu.k

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