Asset Migration in an already live environment

[Former Member]

Hi

We have a typical scenario :

2 Companies are merged of which 1 company is on SAP and other company is on non SAP world.

Now the issue is company with SAP has already gone live with all SAP modules some years back.

In this environment I will be bringing in assets from Non SAP Company.

What extra precaution I will have to take? Especially with the rules surrounding Take over dates etc.

Appreciate any suggestions on this

many thanks

[a_meijer]

Hi,

Set the transfer date for the previous non-SAP company code in the customzing of asset accounting:

Financial Accounting (New)

Asset Accounting

Asset Data Transfer

Parameters for Data Transfer

Date Specifications

Specify Transfer Date/Last Closed Fiscal Year

Specify Last Period Posted in Prv.System (Transf.During FY)

The last one is only needed if the asset transfer takes places during the fiscal year.

For transfering the balances to the asset reconciliation accounts:

Financial Accounting (New)

Asset Accounting

Preparing for Production Startup

Production Startup

Transfer Balances

You can choose to use a separate document type for these posting so it can easily be separated from regular postings on these accounts. You can also choose to separate this on basis of a specific line item text, document header text and/or reference.

Make sure no one posts to the asset reconciliation accounts from the start of the asset migration until transfering the balances. This will make it easier to check if asset migration went well.

Regards,

Andre

[Former Member]

Hi

The company A that has gone live has date : 01.01.2011

period in which last depreciation posted : 10.2011

The new company that will bring assets to this company A is from date : 08.02.2011

What should I do with these above 2 parameters? Should I change those 2 dates in the config?

[a_meijer]

Hi,

If the assets from the new company are from 08.02.2011, I presume the last closed fiscal year for these assets is 2010.

In that case, the asset transfer date should be 31.12.2010.

If depreciation in 2011 was already posted in the old non-SAP system, the last period in which depreciation was posted in the old non-SAP system has to be defined in the customizing transaction Specify Last Period Posted in Prv.System (Transf.During FY). If for example this last period is defined as 02 2011, SAP starts calculating and posting depreciation for the transfered assets as of period 03 2011.

Alwys make sure to do a test conversion in a SAP test envirionment before executing the actual data transfer.

Kind regards,

Andre

[Former Member]

Hi Andre

Thanks for the reply.

First of all apologies.

I messed around with the dates.

Hi

The company A that has gone live has date : 01.01.2011

period in which last depreciation posted : 10.2011

The new company that will bring assets to this company A is from date : _08.02.2012_

What should I do with these above 2 exisitngparameters? Should I change those 2 dates in the config?

Appreciate if you again reply back considering this date change.

thanks

[a_meijer]

Hi,

Depends if the January 2012 depreciation will be posted in the old system or in SAP.

January 2012 depreciation in old system (February depreciation in SAP):

- Transfer date will be 31.01.2012

- Last period posted in previous system will be 01 2012

January 2012 depreciation in SAP (fiscal year 2011 closed in old system)

- Transfer date will be 31.12.2011

- Last period posted remains empty as this only needs to be maintained in a data transfer during the fiscal year (depreciation from one or multiple months of a fiscal year posted in the old system, depreciation from other months of the fiscal year to be posted in SAP).

I believe I mistakenly wrote in a previous posting the transfer date should be 31.12.20xx even if the data transfer is during a fiscal year.

Regards,

Andre

[Former Member]

Hi Andre

thanks very much for your reply.

One clarification still.

Hope that doesn't affect assets of the company that has gone live.

[a_meijer]

Hi,

That should not be the case because the settings in customizing are specific for data transfer.

To be sure, please check while executing a test data conversion on a test environment which is simular to the production environment.

Kind regards,

André

[Former Member]

Thanks very Much Andre