Self billing invoice with input tax code

[Former Member]

Hello experts,

we are currently trying to implement a billing procedure with credit memos within the module SD. In this set-up the recipient of a service (company using the SAP) creates a credit memo for the renderer of a service (a debitor in SAP) showing the amount the recipient of the service/product has to pay. The credit memo will also show VAT (we currently only try to implement a process for transaction within Germany, no cross-border transactions yet). For the recipient of the service (= issuer of the credit memo) the credit memo is similar to an incoming invoice (self billing invoice). Hence, the shown VAT on this credit memo - if all other requirements are met - can be treated as deductible input tax.

In order to automatically process the credit memo correctly as incoming invoice it has to be linked to a tax code (Steuerkennzeichen) with tax type "V" (=input tax) (Vorsteuerkennzeichen). To achieve that we have created a new condition record (Konditionssatz) that performs that task.

So currently we create a credit memo request (Gutschriftsanforderung) which is linked to an input tax code (Vorsteuerkennzeichen) via mentioned condition record. We then create the billing document. During creating the billing document an accounting document should also be created. But that is where our approach does not work properly. The system creates a billing document (credit memo) but does not create the corresponding accounting document. We receive the error message:

Document .... saved (no accounting document generated)

Message no. VF050

When trying to release the document to FI via Transaction VF02 we receive the following, more detailed error message:

Only output tax is allowed for account 480000 1000, VZ is not allowed

Message no. FS215

This problem has to be somehow linked to the usage of an input tax code. If we perform the same procedure with an output tax code (Ausgangsteuerkennzeichen) we will not receive the error message and an accounting document is created.

It seems that the account determination is responsible for the described problem: Although an input tax code is assigned, the account key (as shown in the overview to the applied conditions on the items within the credit memo request (Item - Condition - Detail)) does not change from "MWS" to "VST" and therefore an output tax account (Account Number 480000) is determined for the tax amount. And for that output tax account the usage of an input tax code is not allowed.

Has anyone an idea how to solve the described problem or how to implement the billing procedure another way?

We are aware that there is such a functionality within the module MM called "Evaluated Receipt Settlement (ERS)" but this is not suitable for our purposes since we want to implement this within SD and without the need to create an order first which seems to be necessary for ERS.

Thanks for your help,

Bernd

[Former Member · Accepted solution]

Hi,

Go to FS00 enter the GL code 480000 and in Control Data tab in tax category field maintain " * " = All types of taxes allowed

Hope this will solve your problem

Regards,

Sharan

Edited by: SharanKumar.S on Sep 30, 2011 9:26 AM

[Former Member]

Hi,

In case you need this condition values to be posted to other GL code which is specific to input tax then it is correct to change the account determination in OB40 for the said Tax code.

Only difference would be that you are using SD module to post the tax values into an input tax GL account.

Regards,

Sharan

[former_member217082]

Hi

Please check in FS00, of that G/L account in control data tab what is the Tax Category that has been maintained.Check wheather input tax/output tax has been maintaind or not

In FS00 in the control tab check the box Posting without tax allowed

Regards

Srinath

Edited by: sri nath on Sep 30, 2011 4:55 PM

[Former Member]

Hello Sharan,

thank you for your reply. I had tried that but since the account already has a balance it is not possible to change the tax category.

Further I would rather solve the problem by adjusting the account determination since 480000 is an account only for output tax and in my case the billing document states input tax which should be accounted to a different account than the output tax.

Thanks,

Bernd