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Posting should not allow for the last year budget

Former Member
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Dear All,

We have two projects for the year 2009-2010 and 2010-2011. Budget also posted for both the project WBS. Now in this financial year user are posting on the last year WBS and system is allowing.

Can we restrict the posting on last year WBS or how system will restrict according to budget which is for the last financial year.

Please guid.

Regards,

Tushar

Accepted Solutions (0)

Answers (2)

Answers (2)

former_member203108
Active Contributor
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You mean to say that user post cost to the project which has buget only for FY 2009-2010 and you havent given any budget for FY 2011-2012 on this project. But still user can post cost for FY 2011-2012 and now, you want to forbid it.

You can achieve this by activating your availability control on annual values. When you do this, System will not allow you to post any cost unless you provide budget for FY2011-2012. and you should also define tolerance limit for error message. If you have activated budget for overall values system will allow you to post cost even if you havent given budget for FY2011-2012.

Former Member
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Dear Tushar,

There are various ways to restrict posting to last year budget.

1) Close the last fiscal year via TCode OB52 (this is generally what companies do as postings should not be allowed in last FY, which may disrupt the financial results).

2) Remove the budget from the last year WBS, if there is no budget available nothing can be posted to it (provided you have activated AVAC on WBS).

3) Use User Status and assign a status to the last year WBS that restricts all types of postings (authorization objects can be used to restrict who can set/ unset the status).

The above options will all work but you will have to decide based on your business requirement which suits you the best.

Regards,

Ammar

Edited by: Ammar Zaheer Syed on Sep 27, 2011 5:52 PM

Former Member
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Hi,

Thanks Ammar for your response.

We can go for third option. Is it mean that I have to select the WBS elements and goto edit - status - Lock all.

Please confirm.

Regards,

Tushar

Former Member
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You are talking about System Status. I am talking about User Status (OK02). Please read up on SAP help regarding this functionality. You can also search the forum for many threads on this topic.

Once you have the User Status setup, it can be set manually (in CJ02 select relevant WBS and press F6) or automatically (whenever a particular business transaction is performed) on the required WBS.

Regards,

Ammar

Edited by: Ammar Zaheer Syed on Sep 27, 2011 6:34 PM