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Restricted access in KM

we have some restricted (sensitive)documents and would like to give access to those documents for the users as read only. However we do not want the users to print, edit, copy/save as, or email the documents. I know we can restrict the access to read only but does it prevent the user from printing, emailing or copying the document

Can this be accomplished via authorization? If so how do we do that?

Your immediate response will be appreciated.



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  • author's profile photo Former Member
    Former Member
    Posted on Feb 15, 2005 at 08:31 AM


    well, if users have sufficient permissions to open the documents in, say, MS Word; the can naturally use all of Word's functionality. This includes modifying the document (though they won't be able to replace the original document in KM), printing, sending via e-mail etc.

    Authorizazions im KM will not help here, unfortunately. Maybe for MS office documents at least, you might want to take a look at Microsofts rights management software (

    Alternatively, have you thought of using PDF files and using Adobe's protection measures?



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