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Authorization in Infoobjects

Hi

I have a query regarding the Authorization setting provided in the Infoobject creation. There is an option called Authorization relevant in the business explorer tab. The explanation that is mentioned here is, If this indicator is set, authorization objects for Reporting can be generated with this characteristic.

There is also an option Maintenance of master data is relevant for authorization in the Master data tab. The explanation that is mentioned here is, If this indicator is set, maintenance of the master data / texts for this characteristic can be protected for the single records by means of authorizations.

I am not able to make out the difference between the two options. The first one refers to the case where authorization setting corresponds to values display in the report. The second option relates with the master data entries for a info object.

Are both related to restricting the values of the characteritsic/ infoobject then? What is the difference between the two settings?

Thanks!

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5 Answers

  • Best Answer
    Posted on Aug 30, 2011 at 05:20 AM

    Authorization Relevant in Business Explorer Tabl - With this setting, this info object can be made authorization relevant for reporting. For Example, let us take Region as an info object. If this is made authorization relevant in business explorer tab, in reporting you can give access to user for its values.

    If it has values like APAC, EAME, NAFTA and LATAM - you can create roles which will assigned to user so that a Europe use will be able to see data only for EAME in the report, similarly a US user will be able to see data only for NAFTA region.

    Thus data access in the reporing can be controlled using this setting.

    Maintenance of master data authorization relevant - This setting is related only for master data maintenace. Let us there is an info object Country and it has an attribute Region. Now Country has values like Jermany, France, US, Canada, India, Brajil etc.

    Master data attribute - Region can be maintained manually in the system. Using this setting in master data tab you can restrict a particular user to maintain Region values for particular countries.

    you can restrict User1 to maintain region only for Jermany and France.

    User2 to maintain Region only for US, Canada and so on.

    This first setting is for data access to be given for reporting purpose.

    Second setting is only for maintaing the attribute values for characteristic.

    I hope it helps.

    Regards,

    Gaurav

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  • author's profile photo Former Member
    Former Member
    Posted on Aug 29, 2011 at 07:42 AM

    Hi,

    I guess answer lies in your question itself,

    There is an option called Authorization relevant in the business explorer tab. The explanation that is mentioned here is, If this indicator is set, authorization objects for Reporting can be generated with this characteristic.

    This means the authorization is kept for use of that characteristics i.e. doesn't restrict to particular value.

    There is also an option Maintenance of master data is relevant for authorization in the Master data tab. The explanation that is mentioned here is, If this indicator is set, maintenance of the master data / texts for this characteristic can be protected for the single records by means of authorizations

    User can see only specific values for which he is authorized so. e.g. an accountant can only see data for his own profit centers but not all the profit centers.

    Regards,

    Durgesh.

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  • author's profile photo Former Member
    Former Member
    Posted on Aug 30, 2011 at 05:29 AM

    Hi Potter,

    Please check the below thread

    Regards,

    Venkatesh

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  • Posted on Aug 30, 2011 at 12:18 PM

    Hi,

    Pl refer to following link

    http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/c0b7acf2-6121-2e10-5591-eaec182d9315?QuickLink=index&overridelayout=true

    http://help.sap.com/bp_bw370/documentation/Authorization_BW_Proj.pdf

    You can have authorisation based on Charateristics as well you can have Key figure authorisation as well . So as per authroisation some people can see some KF data some can not.

    Like wise for Char we can have restictions and user set based on authorisation so certain user can see some company code data ,contriolling area data etc.

    Thanks and regards

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  • author's profile photo Former Member
    Former Member
    Posted on Sep 07, 2011 at 09:27 AM

    Thanks a lot ppl!

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