E Mail Notification in SAP MDM Workflow

[Former Member]

Dear Experts,

We have a scenario regarding E Mail Notification, in which we need your inputs on the below issues:

1. We are able to maintain the list of users manually for Email Notify step, but we need to maintain the list of users as dynamically. So that it will be helpful in reducing the human errors.

2. We have to send Email only if there is a change or creation of records based on a value of a particaular qualified lookup link.

eg, A look up qualified link for regions which has possible values as "Region1", "Region2" and "Region 3". So we want that if a record gets created with "Region1" then only notification should be sent else no notification.

Please provide your solution on the above issues.

Thanks and Regards

Gaurav Kumar Sharma

[Former Member]

Thanks to Sowseel and All for their important inputs.

[Former Member]

HI Gaurav,

Regarding your 1st query,you cannot maintain list of users dynamically in MDM.

By calling it Dynamic i guess you mean based some criteria receiver gets decided on the fly.

Multiple BRANCH steps with validations based on Regions can help you else another way is dynamically deciding users and sending mails through PI system.

Regarding your 2nd query,i above comments are handy to solve it.

Thanks,

Ravi

[mf_haq]

Hi,

Please refer below attached links may it's full fill your requirement.

/people/saurabhkumar.sahu/blog/2008/08/26/e-mail-notification-using-mdm-workflow-sample-scenario

http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/50f1c01b-972d-2c10-3d9d-90887014f...

http://help.sap.com/saphelp_mdm300/helpdata/EN/d9/ebdc3efc966856e10000000a114084/content.htm

Thanks,

MF.Haq

[former_member207367]

Hi

Scenario 1:

I dont think we have an option of dynamic users list (based on Role) in e-mail notification but you can do one thing you can add multiple e-mail ids for a single user with a ";" seperator under users-> e-mail in console. please give a try and see if it helps.

Scenario 2:

Design a workflow which has Trigger Actions on Record Add,Record Update

Start -> Branch step -> (FALSE)Stop                     
                   ->(TRUE) Notify  -> Stop

In the branch step use the validation with the below code. This will take care of the notifiction when there is a Region1 added to the lookup table.

HAS_ANY_VALUES(Regions.Region.[Record], Regions [Region1] ) AND
LEFT(Updated Date,16)= LEFT(SYSTIME(0),16 )

regards

Sowseel

Edited by: sowseel pasumarthi on Aug 23, 2011 3:22 PM