How an End User see the names of release codes in a release strategy?

[former_member726449]

Hi Friends,

Kindly help me how an end user can find the names who has to release the PO or Contract first, so that he can send the mail to the concerned person for release.

Thanks.

Prabhu

[Former Member]

Try this option;

Open PO in ME23N, click on icon "Services for Object" which appears right above document overview on button. Click on drop down button, go to workflow and click on workflow overview.

Look for when last level of WF was triggered and possible agents who can release the document.

Let me know if it works.

[Former Member]

Hi Prabhu,

I am afraid something is missing in your system process or the users who need release the PO or Contract are not doing their job properly.

There is no point to let end user to find out who can release the documents. Someone in charge must response and release all pending documents in a timely manner.

Thanks,

Gordon

[former_member726449]

Hi Gordon,

Thanks for the reply.

But I would like to confirm that...

If there is no Workflow module or if there is any problem with the mail sending or receiving through workflow,

and if a end user who raised the PO, wants to know the persons who are all can release the PO... Is it possible?

He will not have the authorization for ME28 and ME29N.

But in ME23N we cannot see the release codes.

Kindly help me..

Thank You

Prabhu

[former_member329706]

Hi Prabhu,

A you told you don't have the autorization for t-code ME28 and ME29N to view the release codes , But you can view in ME23N release codes.

Still you can view in ME2N report with extra dynamic selection at header level..

[JL23]

An end user has no chance to see a possible releaser in any of his MM-PUR application transactions, if workflow is not enabled.

If he had a similar PO, (e.g. same material, cost center , vlalue) in the past then he can obtain who released the old PO and can assume that this time it would be the same approver, but it is just an assumption.

There should be a matrix for the approval process somewhere outside of SAP in a documentation data base which could give him better info.

[former_member329706]

Hi Prabhu,

I agree with what Jurgen told, but also you can have the autorization for ME2N report which can help the end user's at least to know the PO release for the open PO'S which are yet to be release.

[JL23]

yes you can see the technical fields like release group and release strategy,, release indicator and release status, but you cannot know who has the role with the appropriate release code to approve a requisition with a certain strategy and group.

[former_member726449]

Hi Jurgen,

Thanks for the reply.

So there wont be any other option to view the names of the release codes by the person who raises the PO.

Prabhu

[Former Member]

Hi

In sap for release strategy standard workflow is there, so whenever the first level (manager) will release the document using his release code automatically it will go the next level(supervisor).

In configuration after creating the release strategy,you will create release codes based on the authorization the corresponding person release the document using his release code.

Thanks

[former_member329706]

Hi,

First you should know what level of PO who is elligible for release as per your commitement of management.Then you better goto t-code ME28 then you can find all the open PO'S which are yet to be released by giving release group and release code and execute the report then you can send the email for approval for concerened perso for approval.Hope this may help you.

[Former Member]

Hi,

You can do the z development as described me in my previous reply.

Or use SAP workflow,so that the intimation will goes automatically to the relasor.

You can find information in help.sap.com.

http://help.sap.com/erp2005_ehp_05/helpdata/EN/04/9277a346f311d189470000e829fbbd/content.htm

Hope this will be helpful.

Regards,

Sandesh Sawant

[andrea_brusarestelletti]

Hello,

in my opinion there's something wrong: when you implement SAP you define the rules for the release strategies, and then assign to the concerned users, the authorizations to release the Purchase Orders. So the final user should know the rules to determine who is responsible for the release of a Purchase Order.

Anyway in the system, on an operative point of view, you should determine the release code of the Purchase Order, and then look for the users who have an authorization profile with the authorization object M_EINK_FRG, with the specific release code in the authorization field FRGCO (Release code). For this aim you can use transaction SUIM. Usually you should find specific authorization roles containing transaction ME29N, splitted according to the Purchase Orders release code.

I underline, anyway, that this kind of research is not up to end-users, because usually end-users have not the authorization to SUIM or PFCG.

Hope to be useful.

Best regards,

Andrea

[Former Member]

Hi,

You need to make Zdevelopment for the same

Take the help of Abapor / make one program through SQVI

Following are the tables ,make inner join for the same.

EKKO - Purchasing Document Header

T16FC- Release code Description

T16FS- Assignment of Release code with Release strategy.

Hope this will be helpful.

Regards,

Sandesh Sawant

[Former Member]

Hi,

Basically you no need to mail the approver regarding the release procedure, system will automatically trigger the approval process by sending mails to the corresponding approver regarding his approval process.For this purpose, you need to do configuration settings. For the release stratagy you have to maintain workflow. In SMTP we have to give the email IDs . Hence the approver will receive mail in his mail box for his approval process. ABAPer have to maintain the settings in SWEU, SWETY. Ihope this will clear your issue.