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credit memo - Supplier Invoice

Dear Experts,

While going through the Supplier Invoicing work center we noticed that Credit Memo decreases liability (Accounts Payable), it means its Debit memo for us. We need Credit Memo functionality which increase our liability and help to achive the following scenario;

On the basis of contractual agreement with landlord we have to pay rent each month. Landlord not going to issue any invoice each months but we have to make the payments every month (Rent). So for this purpose we need to have Credit Memo functionality in the system, to increase our liability and clear it with outgoing payment. However if we try to achive this through supplier invoice then it will be issue because in Germany, we are not suppose to create any supplier invoice untill unless we have the supplier invoice paper. This will also be an issue during Audit.

Can you please let us know how to achive this in the system.

Thanks & Regards,

Sujeet Kumar

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2 Answers

  • Dec 19, 2016 at 03:25 AM

    Hi Sujeet,

    You have an option called Recurring Invoice. Basically this acts as a invoice template and generate the Invoices based on the scheduling.

    You can schedule the invoice creation say, end of every month 30th or 31st. Based on this, background jobs get created on every month and generate the invoices on that date. Please check Recurring Invoice help document.

    Please mark this as answered, if it is helpful.

    Best Regards,Arun

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    • Hi Arun,

      Many thanks for your response. In your case system will generate invoice each month that I understood, but as per German audit rule you are not suppose to post any supplier invoice without Invoice paper (Hard Copy).

      So my question is still open.

      Thanks & Regards,

      Sujeet Kumar

  • avatar image
    Former Member
    Dec 21, 2016 at 06:39 AM

    Dear Sujeet

    In the supplier account we have an option "New Charge/Credit", each month you can create a new charge/credit on the supplier concerned by choosing the supplier credit option.

    Thereafter you can choose the GL account & cost center where the same is to be posted.

    Best Regards

    Ritesh Rawat

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