Clarifications Required on Quotation

[Former Member]

Hi All..

If you have any idea on the below queires please do let me know.

1. Is it possible to Revoke a Quotaiton which is alraedy expired & later need to create a sales orders for the same QT.

2. SAP System should trigger a remainder mail saying that Quotatin is giong to expire in a coupels of days?

(i.e, If QT 'XXXXX' is going to exp on 29th of July from 26th till 29th EOD system should trigger a reminder mail to the user saying QT is giong to expire)

Thanks

[Former Member]

Thanks.

[Former Member]

Hi,

1. As per standard system, it actually allows the creation of subsequent order with reference to an expired quotation. Having said that, it would trigger a warning message informing that the quotation has expired, however it does not prevent the creation of the sales order.

2. For this, I suggest you look into the usage of [SAP CRM|http://help.sap.com/saphelp_crm40/helpdata/en/a6/8d0a3b3c7fe520e10000000a114084/content.htm] to fulfill these functionalities. This is exactly the function that has been covered in SAP CRM for quotation handling. The follow-up action in SAP CRM for this is to u201CCreate business activityu201D, which can be configured to trigger shortly before the validity expires.

Hope the above helps.

Thanks.

[former_member209761]

Dear Medhapani,

In the change mode (va22) of quotation, you can extend the 'valid-to-date' and do the sales order.

With the help of your ABAP-er write a program for mail such that it should considers all the quotations from VBAK with VBAK-AUART= ' QT' and include the relevant details in the mail if SYDATE (minus) VEDA-VENDDAT is between the values -3 and 0.

Now run this program as a background job daily in the morning or evening as per the business requirement.

Discuss with your ABAP-er and you will get a better idea.

Check and revert back if there is any issues.

Thanks & Regards,

Hegal K Charles

[Former Member]

Dear Charles

Thanks for your reply .

As you suggested we can change Validity Period of the Quotaion in 'VA22',but there quotation count is huge, so we are planning to go with User-exit.

Edited by: Medhaphani on Jul 26, 2011 4:02 PM

[former_member209761]

Dear Medhapani,

If you mean that the number of quotations for which you have to change the valid to date is high, then try the option of MASS.

Object Type BUS2032

Table :MASSVBAP

Field :MASSSDHEAD_S-BNDDT

I am sure, this is much earlier than finding an exit .

You can now itself test in your dev server and revert back if there is any issues.

Thanks & Regards,

Hegal K Charles

[Former Member]

Dear Charles

Mass transacition can be done ...to fix it , but the requirement is system it self should find out the QT that

are going to expire & trigger the remainder mails to the respectives user..

Thanks

[former_member209761]

Dear Medhapani,

MASS is only for changing the QT valid to date.

For your requirement, you have to proceed with a mail progam (logic given before) + background job.

Thanks & Regards,

Hegal K Charles