Activity group and assigned value

[kalpesh_agrawal]

hi,

I have assigned activity group 00 and 01 and given acitivity as error (3) on 100% for budget tolerence. Now when FI person has directly booked some cost on project, system has not stopped him as per budget profile. That amount (Directly booked by FI) is coming in assignend value for that project. My question is when i have not defined that activity group (04 - FI doucment) in my tolearnce group and while assigning cost also system has not considered it in checking avaibality control, why it is showing in assigned value, Because of this, while user makes PO, system is giving error message regarding budget exceeding.

Regards,

Kalpesh Agrawal

[Makal]

Now when FI person has directly booked some cost on project, system has not stopped him as per budget profile.

Budget availability control is working as per your configuration. You have not included activity group - 04 in your configuration.

My question is when i have not defined that activity group (04 - FI doucment) in my tolearnce group and while assigning cost also system has not considered it in checking avaibality control, why it is showing in assigned value,

If you have not included activity group - 04 (Financial accounting document), system will not check availability against any FI postings. Anything booked against your WBS will treated as Assigned value.

Because of this, while user makes PO, system is giving error message regarding budget exceeding.

Obviously when you went ahead to create, system does availability check based on your system configuration, & behaves accordingly. In case, since you have exceeded the allocated budget tolerance limit, it is throwing error.

You need to read SAP help to understand this concept better.

Why don't you use activity group ++ to make your availability control more meaningful & avoid such things?

[Former Member]

Since the posting has happened directly from the FI front and is treated as actual cost by the system it is being shown against assigned value. Moreover when you create a PO it will be treated as commitment. What Srinivas is saying is correct. Refer SAP Help for more details.

[kalpesh_agrawal]

Hi Gokul,

Thanks for prompt reply. I agree that direct FI posting is actual cost to the project. But when i have exluced that from budget activity then it should not consume the budget given on wbs. Here it is consuming the budget from WBS.

Regards,

Kalpesh

[former_member230675]

did you add those cost elements in exempt cost elements for availability check..?

[Former Member]

Hi Kalpesh,

This is a standard Behaviour of the system. System will always validate the budget with actual costs, if AVAC is active ( Except in few Special cases).

You will have to configure "Specify Exempt Cost Elements", in case you want to exempt a few cost elements from budget check.

Warm regards,

Srinivas Potluri

[kalpesh_agrawal]

Hi Abdul,

I have not exept that cost element from availability check. The problem if when i am specifying in tolerance limit confirguration that direct FI posting should not be accounted for budget check then while posting that in system, it is not asking the budget (as per configuration), But when user creates some PO at that time since that FI posting is already accounted in acutal cost, it has consumed the budget, system is giving budget exceed error. I hope i made you clear regarding the problem.

Regards,

Kalpesh

[Former Member]

This is why asked you to refer SAP Help to understand what Assigned value actually means. When you did the FI posting directly system did not check the budget. So that means its working fine. However once that posting is done it is considered as actual posting done against a specific object, in your case WBS, maybe. After this you are creating a PO and that is considered as commitment. Assigned value is the total of Actual and commitments.

Hope its clear now.

[former_member230675]

activity group will allow you to give different tolerance limits.But I doubt whether you can avoid from budget check just not maintaining activity group (04 in your case )in tolerance limit.

Let us see others reply as well.

[Former Member]

Agree to what Abdul has to say. I have faced similar issue before and they had nothing to do with specifying activity groups as such.

[Former Member]

Dear Kalpesh,

Assigned Values are addition of Commitments and actuals. So the report is correct.

Warm regards,

Srinivas Potluri